Billing Coordinator

We are looking for a responsible and detail-oriented CFA Depot Incharge to manage the day-to-day operations of our tyre warehouse. The role involves ERP billing, warehouse coordination, transport management, inventory control, stock audits, and ensuring smooth dispatches while maintaining high standards of accuracy and operational efficiency.

• Key Responsibilities

1. Billing & Documentation Generate invoices, delivery challans, e-way bills, and other dispatch documents using Microsoft ERP.

• Verify customer orders before billing.
• Ensure accurate billing with correct pricing, taxes, and documentation.
• Maintain proper billing records and filing.
• Generate Claims.

2. Warehouse Operations Coordinate inward and outward movement of tyre inventory.

• Ensure timely loading, unloading, and dispatch of vehicles.
• Maintain FIFO/FEFO practices wherever applicable.
• Monitor warehouse housekeeping and safety standards.

3. Transport Coordination Arrange vehicles for dispatches.

• Coordinate with transporters for timely deliveries.
• Track vehicle movement and resolve transportation issues.
• Maintain transporter records and freight documentation.

4. Inventory Management Monitor daily stock movement.

• Ensure system stock matches physical stock.
• Report shortages, excesses, damages, and discrepancies immediately.
• Coordinate with management for inventory planning.

5. Stock Audit Conduct daily, weekly, and monthly physical stock verification.

• Assist during internal and external audits.
• Prepare stock reconciliation reports.
• Ensure inventory accuracy at all times.

6. Coordination :Coordinate with Sales, Accounts, Transporters, Customers, and Head Office.

• Resolve dispatch-related queries promptly.
• Ensure smooth communication between all stakeholders.

7. MIS & Reporting Prepare daily dispatch reports.

• Submit stock reports, billing reports, pending orders, and transporter performance reports.
• Maintain operational records accurately.

8. Compliance Follow company SOPs and warehouse policies.

• Ensure statutory documentation is maintained properly.
• Adhere to safety and operational guidelines.
• Required Qualifications Graduate in Commerce, Business Administration, or any discipline.
• Diploma or certification in Supply Chain/Warehouse Management will be an added advantage.

• Experience2–5 years of experience in warehouse, CFA, depot, logistics, or inventory operations.
• Experience in Microsoft ERP billing is preferred.
• Experience in tyre, automobile, FMCG, or industrial product warehouses will be an advantage.
• Required Skills Working knowledge of Microsoft ERP.
• Good knowledge of MS Excel and MS Office.
• Inventory and stock management.
• Billing and documentation.
• Transport coordination.
• Strong communication and coordination skills.
• Problem-solving ability.
• Good numerical and analytical skills.
• Ability to work under pressure and meet dispatch deadlines.

• Key Performance Indicators (KPIs)Billing accuracy.
• On-time dispatch percentage.
• Inventory accuracy.
• Stock audit compliance.
• Transport turnaround time.
• Order processing efficiency.
• Documentation accuracy.
• Customer and internal stakeholder satisfaction.

Preferred Candidate Profile

• Honest, disciplined, and responsible.
• Strong organizational skills.
• Attention to detail.
• Good interpersonal and coordination skills.
• Willing to work during month-end, financial closing, and peak business periods.
• Ability to independently manage depot operations.

Compensation

CTC: Up to ₹21,000 per month, based on experience and skills.

Performance-based growth opportunities as per company policy.