Receptionist / Front Office Executive

About the Company

United Raw Material Pte Ltd is a Singapore-based trading company that deals in various kinds of Textile Raw Materials, Petrochemicals, and Chemicals & Minerals worldwide. With customers in more than 32 countries, we export our products to ensure global reach and satisfaction.

Job Purpose

We are seeking an individual who ensures smooth and efficient front desk and office administration by welcoming visitors, coordinating daily administrative activities, managing office supplies and vendor communications, supporting recruitment and onboarding processes, and providing administrative assistance to ensure seamless day-to-day operations.

Key Responsibilities:

· Greet and assist visitors, clients, and guests professionally.

· Manage front desk operations, calls, and visitor records.

· Follow up with vendors for office-related requirements.

· Manage office expenses and maintain expense records.

· Procure and maintain stationery inventory.

· Issue stationery and office supplies to employees as required.

· Coordinate the purchase of office accessories (mouse, chargers, keyboards, etc.) based on requirements.

· Provide pre-interview forms to candidates and inform the HR team once the forms are completed.

· Hand over joining forms and related documents to new employees on their joining day.

· Maintain and regularly update the employee contact list and circulate it to all employees.

Perform any other administrative and coordination responsibilities assigned by the management.

Requirements:

· 1–5 years of experience as a Front Desk Executive, Receptionist, or in an Administrative role.

· Excellent verbal and written communication skills.

· Good organizational and time management skills.

· Proficiency in MS Office (Excel, Word, and Outlook).

· Professional personality with a customer-focused approach.

· Ability to multitask and coordinate with internal teams and vendors.