Store Incharge

1. Material Inward & Receiving

• Receive raw materials, components, packing materials and other items.
• Verify quantity, specifications and condition of material against Purchase Orders / invoices.
• Coordinate with Purchase and Quality teams for inspection and acceptance of incoming material.
• Prepare and maintain proper inward/GRN records.
• Immediately report shortages, excess quantities, damages or discrepancies

2. Inventory Management

• Maintain accurate physical and system-based stock records.
• Ensure minimum, maximum and reorder levels are maintained.
• Conduct regular physical stock verification.
• Identify shortages, excess stock, slow-moving and damaged materials.
• Maintain proper stock reconciliation and report discrepancies to management.

3. Material Issue to Production

• Issue materials to production strictly against authorized requisitions.
• Maintain proper records of every material issued.
• Ensure correct quantity and correct material is supplied to the production team.
• Coordinate with Production Planning to ensure material availability and avoid production stoppage.

4. Storage & Organization

• Ensure all materials are properly labelled, categorized and stored.
• Maintain a clean, safe and organized store.
• Follow FIFO / FEFO wherever applicable.
• Ensure proper handling of sensitive, fragile or high-value materials.
• Prevent damage, misuse, pilferage and unauthorized movement of materials.

5. Documentation & MIS

• Maintain stock registers, inward/outward records, issue slips, GRNs and related documentation.
• Prepare daily/weekly/monthly inventory reports.
• Maintain accurate records in Excel / ERP / Inventory Software.
• Provide management with regular updates regarding stock position and critical shortages.

6. Purchase & Vendor Coordination

• Inform Purchase Department about items approaching reorder levels.
• Coordinate regarding pending deliveries and material shortages.
• Assist in verifying vendor deliveries and discrepancies.
• Ensure purchase-related documentation is properly maintained.

7. Stock Control & Audit

• Conduct periodic cycle counts and physical stock audits.
• Maintain zero/minimum discrepancy between physical and book stock.
• Support internal and external audits.
• Investigate reasons for stock differences and take corrective action.

8. Team & Discipline

• Supervise store helpers and other store personnel.
• Allocate daily work and ensure proper discipline.
• Ensure no material leaves the store without proper authorization.
• Maintain proper security and access control of the store.