Personal Office Assistant

Job Position: Personal Assistant to CEO

Job Location: Sector- 2, Noida, Head Office

Job PurposeWe are looking for a competent Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner.

Key Responsibilities: 

·      Act as the point of contact between the CEO, Personals and internal/external clients.

·      Undertake the tasks of receiving calls, take messages and routing correspondence

·      Maintain calendar/diary, arrange meetings and appointments and provide reminders

·      Make travel arrangements: a). Must have good contacts with reliable panel of travel panel for making land/train/air bookings & visa’s etc. (b). Must possess competence in closing travel portals & have necessary aptitude to use apps like Google maps etc. to plan appropriate location of hotels etc. close to points of visits in alien cities also.

·      Manage CEO’s personal expenses & prepare financial statements mapping all monthly utilities, membership, fees, misc. expenses, credit card statements & insurance premiums etc.

·      Take dictation, minutes and accurately prepare data & MOM

·      Make daily task list & schedule for CEO, reports, presentations and briefs

·      Develop and maintain an efficient documentation and filing system

·      Maintenance of CEO’s office and estate management (including his residence & other fixed assets installed therein)

·      Liaison with key suppliers, contractors, consultants, customers & service providers

·      Manage itineraries of visiting guests; to include airport pick up’s, hotel stays, sight-seeing, hosting meals, arranging gifts, meetings etc.

·     Maintain list of birthdays / anniversaries/ other key dates of the CEO’s professional & personal contacts; arrange calls, flowers & gifts etc.

Key Requirements 

·      Proven experience as a Personal administrative assistant, Personal assistant or in other secretarial position

·      Full comprehension of office management systems and procedures

·      Excellent knowledge of MS Office, especially excel

·      Proficiency in English language written and oral

·      Exemplary planning and time management skills

·      Up-to-date with advancements in office gadgets and applications

·      Ability to multitask and prioritize daily workload

·      High level verbal and written communications skills

·      Discretion and confidentiality

·      Should be available as and when required to handle the assignments / task in critical situations.

Desired Qualification:·  Bachelor’s degree; additional qualification or degree course in Secretarial or Personal Assistant would be given weightage

·      Pleasing personality

·      Experience: 10-15 years, preferably 32-35 plus age with minimal personal commitments / obligations.