Operations Coordinator

Company: Holla Homes Pvt. Ltd.

Location: CBD Belapur, Navi Mumbai

Employment Type: Full-time

Department: Operations

About Holla HomesHolla Homes Pvt. Ltd. is an interior design company focused on creating beautiful, functional, and thoughtfully designed spaces. We work on residential interior projects, ensuring smooth coordination between design, procurement, site execution, and client requirements.

We are looking for a proactive, organised, and detail-oriented Operations Coordinator to support our day-to-day operations and ensure the smooth execution of interior design projects.

Key Responsibilities

• Coordinate daily operations across design, procurement, site execution, and other internal teams.
• Track project progress, schedules, deadlines, and pending tasks to ensure timely completion.
• Coordinate with interior designers, site supervisors, vendors, contractors, and suppliers.
• Follow up on material procurement, deliveries, installations, and site requirements.
• Maintain project trackers, task lists, schedules, reports, and other operational documentation.
• Schedule and coordinate site visits, team meetings, and project-related activities.
• Monitor pending work, identify delays or operational issues, and ensure timely resolution.
• Assist in coordinating labour, carpentry, electrical, plumbing, painting, and other site-related activities.
• Ensure clear communication between the office team and on-site teams.
• Follow up on project handovers, finishing work, snag lists, and closure of pending items.
• Assist with vendor coordination, quotations, purchase orders, invoices, and payment follow-ups, as required.
• Prepare regular updates on project status, pending activities, and operational performance for management.
• Identify opportunities to improve internal processes, coordination, and operational efficiency.

Skills & Qualifications

• Bachelor's degree in Business Administration, Operations, Management, or a related field; relevant experience will also be considered.
• Good organisational, planning, and multitasking abilities.
• Strong verbal and written communication skills.
• Proficiency in MS Excel, Google Sheets, and other basic office tools.
• Ability to maintain trackers, prepare reports, and manage deadlines.
• Strong follow-up skills and the ability to coordinate with multiple stakeholders.
• A proactive, solution-oriented approach with attention to detail.
• Ability to work in a fast-paced environment and manage changing priorities.

Experience

• Freshers with strong organisational and coordination skills may apply.
• Candidates with experience in operations, project coordination, vendor management, or interior design operations will be preferred.
• Experience in the interior design, construction, or real estate industry will be an added advantage.