Marketing Executive

The Marketing Executive will primarily be responsible for preparing and submitting tender quotations, coordinating with railway customers and workshops, and supporting business development activities.

The role requires a combination of computer-based tendering work, customer coordination, and periodic field visits to railway workshops and customer premises.

Key Responsibilities1. Tendering & Quotation Management – Primary Responsibility

• Identify and review relevant tenders, enquiries, and procurement opportunities.
• Prepare quotations and tender submissions using computers and online portals.
• Study tender documents, technical specifications, BOQs, drawings, and commercial terms.
• Coordinate internally with purchase, production, and management teams to obtain pricing and technical inputs.
• Ensure timely submission of quotations, bids, and supporting documents.
• Maintain records of submitted quotations, tender status, and follow-ups.

2. Railway Customer Coordination & Field Visits

• Visit railway workshops, production units, and customer premises as required.
• Coordinate with railway officials, procurement personnel, and customer representatives.
• Follow up on pending enquiries, quotations, orders, and commercial matters.
• Support customer meetings, product discussions, and business development activities.
• Gather market intelligence regarding upcoming requirements, tenders, and procurement opportunities.
• Maintain professional relationships with existing and prospective customers.

3. Order Follow-up & Internal Coordination

• Coordinate with production, dispatch, purchase, and accounts teams regarding customer requirements.
• Follow up on order status, delivery schedules, and pending customer approvals.
• Communicate customer requirements and feedback to the relevant internal departments.
• Assist in maintaining customer records and sales reports.

4. Documentation & Administrative Support – Secondary Responsibility

• Prepare and compile inspection documents, inspection call letters, quality documents, and other customer-required paperwork.
• Assist in preparing dispatch-related and order-related documentation.
• Maintain organized records of tender submissions, customer correspondence, and inspection documents.
• Perform other marketing-related administrative activities as assigned.
• Required Qualifications & SkillsGraduate in any discipline; candidates with technical or commerce backgrounds preferred.
• 1–3 years of experience in marketing, tendering, sales coordination, or a related role.
• Railway industry experience, particularly with ICF, RCF, RDSO, railway workshops, or railway vendors, will be an advantage.
• Good working knowledge of MS Excel, MS Word, email, and online tendering portals.
• Ability to understand tender documents, technical specifications, and commercial quotations.
• Good communication, coordination, and follow-up skills.
• Willingness to travel to railway workshops and customer locations as required.
• Ability to manage multiple quotations and deadlines independently.
• Preferred Candidate ProfileFamiliarity with railway procurement procedures and tendering processes.
• Experience working with railway suppliers, ancillary manufacturers, or engineering companies.
• Comfortable with both office-based computer work and customer-facing field responsibilities.
• Proactive, organized, and persistent in following up on business opportunities.
• Key Performance Indicators (KPIs)Timely and accurate submission of tender quotations.
• Number of relevant enquiries and tenders processed.
• Follow-up effectiveness and conversion of enquiries into orders.
• Customer visit frequency and quality of customer coordination.
• Accuracy and completeness of tender and inspection documentation.
• Maintenance of updated tender, quotation, and customer records.