Export Documentation Executive

Job Description: Export Documentation ExecutiveJob Title: Export Documentation Executive

Department: Export / Logistics / International Trade

Reporting To: Export Manager / Logistics Manager

Experience: 1–3 years (preferred)

Location: [Company Location]

Job SummaryThe Export Documentation Executive is responsible for preparing, verifying, and maintaining export-related documents to ensure smooth and timely shipment of goods in compliance with customs regulations, international trade requirements, and company policies.

• Key ResponsibilitiesPrepare export documents, including commercial invoices, packing lists, shipping instructions, and shipping bills.
• Coordinate with freight forwarders, customs brokers (CHAs), shipping lines, transporters, and banks.
• Arrange and verify Bills of Lading (B/L), Air Waybills (AWB), certificates of origin, and other shipping documents.
• Coordinate with banks for export documentation, Letter of Credit (LC) requirements, and export bill submission.
• Handle e-BRC, shipping bill status, and export realization documentation in coordination with the finance team.
• Coordinate with relevant authorities and agencies for certificates, including inspection, quality, and other product-specific certificates.
• Track shipment status and ensure timely dispatch and delivery of export consignments.
• Maintain export records, shipping files, and documentation for audits and compliance.
• Assist in preparing documents for customs clearance and follow up on discrepancies.
• Ensure compliance with applicable DGFT, Customs, GST, FEMA, and other relevant export regulations.
• Coordinate with internal departments such as sales, production, accounts, and logistics.
• QualificationsBachelor’s degree in Commerce, Business Administration, International Business, or a related field.
• Knowledge of export-import procedures and international shipping documentation.
• Familiarity with DGFT, ICEGATE, customs clearance, and export documentation processes.
• Proficiency in MS Excel, MS Word, and ERP systems.
• Good communication, coordination, and organizational skills.
• Required SkillsExport documentation and compliance
• International logistics and shipment coordination
• Attention to detail and accuracy
• Problem-solving and follow-up skills
• Time management and multitasking
• Communication with overseas customers and logistics partners
• Key Performance Indicators (KPIs)Accuracy of export documents
• Timely submission of shipping documents
• On-time shipment processing
• Compliance with export regulations
• Reduction in documentation errors and shipment delays
• Timely completion of export records and realization follow-ups

Working ConditionsFull-time position involving coordination with internal teams, overseas customers, freight forwarders, customs brokers, banks, and other export-related service providers.