Secretary / Executive Assistant

Key Responsibilities

1. Executive Assistance

* Act as the first point of contact for the Director.

* Manage the Director’s daily schedule, appointments, and meetings.

* Handle calls, messages, emails, and correspondence.

* Coordinate with clients, employees, vendors, and business associates.

* Screen meeting requests and prioritise important communications.

* Follow up on instructions and tasks assigned by the Director.

2. Local Travel & Coordination

* Accompany the Director for meetings, appointments, and business engagements across Delhi NCR.

* Coordinate daily travel schedules and transportation arrangements.

* Ensure timely arrival at meetings and appointments.

* Manage last-minute changes in schedules and travel plans.

* Be available to travel across Delhi, Gurugram, Noida, Faridabad, and Ghaziabad as required.

3. Communication & Liaison

* Serve as the communication link between the Director and internal and external stakeholders.

* Coordinate with different departments for updates and follow-ups.

* Manage visitors, calls, and meeting arrangements.

* Ensure smooth communication and execution of the Director’s instructions.

4. Confidentiality & Professionalism

* Maintain strict confidentiality regarding company and personal matters.

* Exercise discretion and maturity while handling sensitive information.

* Maintain professional etiquette and represent the Director appropriately.

* Handle responsibilities with integrity and accountability.

5. Daily Management

* Ensure the Director’s daily commitments are organised and executed smoothly.

* Anticipate requirements and take initiative without constant supervision.

* Maintain important documents, records, and meeting notes.

* Handle urgent assignments and changing priorities efficiently.