Tender Executive

We are looking for a skilled, responsible and experienced Tender Executive & Office Administrator to manage government tendering activities, documentation, office administration and business communication.

The ideal candidate should have practical experience in handling government e-tenders, particularly in Haryana and Rajasthan, along with excellent communication, drafting and computer skills.

The candidate must be capable of independently managing daily office operations, coordinating with buyers, government departments, suppliers and other business associates.

4. Key Responsibilities

A. Government Tender Management

* Search and identify relevant government tenders.

* Handle complete e-tendering processes for Haryana and Rajasthan.

* Prepare and submit technical and financial bids.

* Handle BOQ, EMD, tender fees and other tender formalities.

* Understand NIT, eligibility criteria and tender conditions.

* Track tender deadlines, corrigendums and bid results.

* Maintain records of submitted and upcoming tenders.

B. Documentation & Drafting

* Prepare official letters, applications, quotations and business correspondence.

* Draft professional emails and replies to government departments and buyers.

* Prepare affidavits, undertakings and declarations.

* Maintain company registrations, certificates and other important documents.

* Handle work orders, agreements and project-related documentation.

C. Communication & Coordination

* Communicate professionally with buyers, government officials, vendors and suppliers.

* Handle incoming and outgoing business calls.

* Follow up with buyers regarding quotations, orders and pending payments.

* Coordinate with different departments regarding tender and project requirements.

* Maintain good professional relationships with clients and business associates.

D. Office Administration

* Manage daily office activities and administrative work.

* Maintain physical and digital records.

* Handle email correspondence and document management.

* Maintain attendance, expense and other office registers.

* Coordinate with banks and other institutions for documentation.

* Ensure timely completion of assigned tasks.

E. Accounts & Computer Operations

* Basic knowledge of GST, TDS, invoices and quotations.

* Understanding of EMD, bank guarantees and security deposits.

* Proficiency in MS Excel and MS Word.

* Knowledge of PDF editing, merging and document conversion.

* Maintain financial records and basic data-entry operations.

* Knowledge of Google Drive and email management.