INTERIOR PROCUREMENT EXECUTIVE

We require the Interior Procurement Executive is responsible for sourcing, negotiating, purchasing, and coordinating the timely delivery of materials, furniture, fixtures, and other products required for interior design and execution projects. The role involves working closely with designers, project managers, vendors, contractors, and accounts teams to ensure the right quality, quantity, price, and delivery schedule.

• Source and identify reliable suppliers, manufacturers, contractors, and vendors for interior materials and products.
• Procure materials such as plywood, laminates, veneers, hardware, glass, tiles, sanitaryware, lighting, furniture, fabrics, wallpapers, flooring, electrical items, and decorative products.
• Obtain and compare quotations from multiple vendors.
• Negotiate prices, payment terms, delivery schedules, warranties, and other commercial conditions.
• Prepare comparative statements (CS) and purchase recommendations for management approval.
• Create and process purchase orders (POs) based on approved requirements.
• Coordinate with designers and project teams to understand specifications, quantities, brands, finishes, and quality requirements.
• Verify material specifications, samples, drawings, and approved finishes before placing orders.
• Track purchase orders and ensure materials are delivered to the project site as per schedule.
• Follow up with vendors regarding production, dispatch, transportation, and delivery.
• Inspect or coordinate inspection of materials for quality, quantity, dimensions, colour, finish, and specifications.
• Handle material shortages, damages, defects, delays, and replacement requests with vendors.
• Maintain updated records of vendors, quotations, purchase orders, invoices, delivery challans, and material receipts.
• Coordinate with the accounts team for invoice verification and payment processing.
• Monitor procurement costs and support the project team in achieving cost savings without compromising quality.
• Develop and maintain strong relationships with existing and potential vendors.
• Identify alternative materials and vendors when required to meet budget or project timelines.
• Maintain a database of material rates and regularly update market pricing.
• Ensure procurement activities comply with company policies and project requirements.
• Coordinate with site teams to plan material deliveries according to project priorities and storage availability.
• Prepare regular procurement status reports for management and project teams.
• Required SkillsGood knowledge of interior materials, finishes, furniture, fixtures, and construction products.
• Strong negotiation and vendor-management skills.
• Good understanding of purchase orders, quotations, comparative statements, and invoices.
• Ability to read and understand basic BOQs, specifications, drawings, and material schedules.
• Strong follow-up and coordination skills.
• Good knowledge of MS Excel and procurement/ERP software.
• Good communication and interpersonal skills.
• Ability to manage multiple projects and deadlines.
• Strong attention to detail and commercial awareness.