Senior HR & Admin Officer

Job Description – Senior HR & Admin Officer

Position: Senior HR & Admin Officer

Experience: 12–15 Years

Department: Human Resources & Administration

Location: Bangalore

Industry: Construction / Interior Design / Real Estate

Job Summary

We are looking for an experienced Senior HR & Admin Officer with 12–15 years of experience to independently manage HR operations, administration, employee relations, recruitment, payroll coordination and statutory compliance. The ideal candidate should have strong leadership, communication and problem-solving skills and be capable of managing end-to-end HR & Admin activities.

Key Responsibilities

HR Operations

Manage the complete employee lifecycle, including recruitment, onboarding, probation, confirmation, transfers, promotions and exits.

Develop and implement HR policies, procedures and employee guidelines.

Manage employee attendance, leave, performance management and disciplinary matters.

Handle employee grievances and maintain positive employee relations.

Coordinate performance appraisals, salary revisions and promotions.

Maintain accurate employee records and HR documentation.

Prepare and maintain monthly HR MIS and management reports.

Ensure smooth onboarding and induction of new employees.

Manage employee separation, exit interviews and full & final settlement.

Recruitment & Talent Acquisition

Manage end-to-end recruitment for junior, mid-level and senior positions.

Coordinate with department heads to understand manpower requirements.

Source candidates through job portals, LinkedIn, recruitment consultants and other channels.

Conduct initial screening and coordinate interviews with management.

Manage offer negotiation, documentation and joining formalities.

Maintain recruitment trackers and monitor open positions.

Payroll & HRMS

Coordinate monthly payroll processing with the Accounts/Finance team.

Verify attendance, leave, deductions, incentives, reimbursements and other salary inputs.

Manage HRMS/payroll systems such as Keka, Zoho or similar platforms.

Ensure timely and accurate salary processing.

Maintain employee salary and statutory records.

Statutory Compliance

Ensure compliance with applicable labour laws and statutory requirements.

Coordinate PF, ESI, Professional Tax, TDS and other statutory requirements, wherever applicable.

Maintain statutory registers and employee compliance documentation.

Coordinate with external consultants and government authorities when required.

Ensure timely renewals of applicable registrations, licenses and agreements.

Administration

Manage day-to-day office administration and facilities.

Coordinate housekeeping, security, maintenance and office support services.

Manage office assets, stationery, supplies and inventory.

Handle vendor management, quotations, negotiations and service agreements.

Coordinate travel, accommodation, transportation and other administrative requirements.

Ensure a safe, clean and efficient workplace environment.

Monitor administrative expenses and support cost control initiatives.

Required Skills

Strong knowledge of HR Operations and Administration.

Excellent recruitment and employee management skills.

Good understanding of payroll and statutory compliance.

Strong knowledge of HR policies and processes.

Excellent communication, interpersonal and negotiation skills.

Strong problem-solving and decision-making abilities.

Good knowledge of MS Excel, HRMS and payroll systems.

Strong documentation and reporting skills.

Ability to independently manage multiple HR & Admin functions.

Strong team management and leadership skills.

Qualification

MBA / PG Diploma in HR / Human Resources / Personnel Management preferred.

Bachelor's degree in any relevant discipline.

12–15 years of relevant experience in HR & Administration.

Experience in construction, interior design, real estate, architecture or project-based organizations will be preferred.

Key Competencies

HR Operations

Talent Acquisition

Employee Relations

Payroll Management

Labour Law & Compliance

Performance Management

HR Policy Implementation

Administration & Facility Management

Vendor Management

HR MIS & Reporting

Employee Engagement

Conflict Resolution

Team Leadership

Management Coordination