Receptionist / Front Office Executive

About the RoleWe are looking for a friendly, organized, and responsible Front Desk & Admin Executive to manage our day-to-day office administration and front desk activities.

The person will be responsible for attending incoming calls, maintaining call records, handling basic documentation, supporting candidate onboarding, and ensuring that office records, bills, and paperwork are properly maintained.

• Key ResponsibilitiesFront Desk & Call ManagementAttend incoming phone calls and respond professionally.
• Understand the purpose of each call and direct it to the appropriate team member when required.
• Maintain a daily call record and follow-up sheet in Excel.
• Record important customer, candidate, and business enquiry details.
• Follow up on calls or enquiries when assigned by the management or operations team.
• Administration & DocumentationMaintain and organize office files, documents, bills, invoices, and other important paperwork.
• Keep both physical and digital records properly organized.
• Maintain basic Excel sheets and administrative reports.
• Enter and update data accurately in Excel and other computer systems.
• Ensure important documents are easily accessible when required.
• Candidate Joining & Onboarding SupportCoordinate with new candidates joining HAU.
• Ensure joining forms and required documents are completed properly.
• Collect and organize documents such as ID proof, bank details, certificates, photographs, and other required records.
• Maintain an updated joining and employee documentation file.
• Coordinate with HR and Operations regarding candidate joining formalities.
• General Office SupportSupport the management and operations team with day-to-day administrative tasks.
• Help maintain office supplies and basic office requirements.
• Coordinate internally for documentation, printing, scanning, and record keeping.
• Ensure the front desk and office records are maintained in an organized manner.
• RequirementsBasic to good knowledge of computers and Microsoft Excel.
• Comfortable handling phone calls and maintaining call records.
• Good communication skills in English and Kannada. Knowledge of Hindi or other languages will be an added advantage.
• Good organizational and documentation skills.
• Ability to maintain physical and digital records.
• Basic knowledge of Word, Excel, email, scanning, and printing.
• Friendly, professional, and responsible attitude.
• Ability to handle multiple tasks and follow up when required.
• Preferred ProfilePrevious experience as a Front Desk Executive, Receptionist, Admin Executive, or Office Coordinator is preferred.
• Freshers with good communication and computer skills may also be considered.
• Experience in healthcare, staffing, or service industries will be an added advantage.

What We Are Looking ForWe are looking for someone who can become the first point of contact at our office and help keep our daily administrative work organized.

The ideal candidate should be:

• Professional and polite
• Good at communication
• Comfortable using computers and Excel
• Organized with paperwork and records
• Responsible with follow-ups
• Able to work independently and as part of a growing team