Front Office Executive

Job description

6 Days working'

Randstad payroll

Role & responsibilities

We are looking for a clear-spoken, professional Front Office Executive to manage our reception, greet visitors, and coordinate daily administrative tasks. You will serve as the first point of contact for clients, vendors, and job candidates, setting a professional tone for the organization.

Key Responsibilities

• Visitor Management: Welcome clients, vendors, and guests; manage entry logs/visitor badges and notify relevant internal teams upon arrival.
• Call & Communication Handling: Answer, screen, and direct incoming board calls; handle routine inquiry emails efficiently.
• Mail & Logistics: Receive, sort, and distribute incoming mail, courier packages, and deliveries to respective departments.
• Meeting Room Operations: Manage scheduling for conference and boardrooms, ensuring cleanliness, presentation, and setup prior to meetings.
• Admin & Facility Coordination: Support basic admin needs (stationery inventory management, vendor coordination, cab bookings, and facility maintenance support).

Qualifications & Requirements

• Experience: 1-3 years of experience in front office, reception, or administrative support roles.
• Language Proficiency: Strong spoken and written English and Kannada (essential for regional vendor and local caller communication); fluency in Hindi is a strong advantage.
• Tech Skills: Proficiency in MS Office (Outlook, Word, Excel) and working knowledge of digital visitor management software (e.g., Gatekeeper, MyGate).
• Interpersonal Skills: Professional appearance, polite phone etiquette, and strong organizational ability under pressure.
• Education: Bachelor’s degree or Diploma in any discipline.