Accountant/ Accounts Executive

 Job Description – Accountant

Pharmaceutical Manufacturing Industry

Job Title: Accountant

Experience: 2+ Years

Department: Finance & Accounts

Employment Type: Full-Time

Qualification: B.Com / M.Com

Reports To: Senior Management

Location: Judicial Layout

1. Job Summary

We are looking for a detail-oriented and experienced **Accountant with 2+ years of relevant experience** to manage day-to-day accounting activities and support the overall Finance & Accounts function.

The candidate will be responsible for maintaining accurate books of accounts, recording financial transactions, preparing reconciliations and reports, monitoring receivables and payables, supporting GST/TDS compliance, and assisting with audits and month-end/year-end closing activities.

The ideal candidate should have good knowledge of accounting principles, taxation, MS Excel, and accounting software such as Tally ERP/Tally Prime, SAP, Zoho Books, Busy, or other ERP systems.

2. Key Responsibilities

A. Day-to-Day Accounting

* Record all daily financial transactions accurately and on time.

* Prepare and post journal entries, payment entries, receipt entries, sales entries, and purchase entries.

* Maintain proper books of accounts and supporting documents.

* Verify accounting documents, invoices, bills, receipts, and payment vouchers.

* Ensure transactions are recorded under the correct accounting heads and cost centers.

* Maintain proper filing and documentation of financial records.

* Identify and resolve accounting discrepancies.

B. Accounts Payable

* Verify supplier invoices against purchase orders, goods receipts, and supporting documents.

* Process vendor invoices and payment requests.

* Maintain accurate vendor ledgers.

* Reconcile vendor accounts regularly.

* Follow up on pending invoices and payment-related queries.

* Prepare payment schedules based on due dates and company policies.

* Ensure timely and accurate vendor payments.

* Investigate and resolve differences between vendor statements and company records.

C. Accounts Receivable

* Prepare and issue customer invoices.

* Record customer receipts and maintain customer ledgers.

* Monitor outstanding receivables and overdue payments.

* Prepare ageing reports for outstanding customer balances.

* Follow up with customers regarding overdue payments.

* Reconcile customer accounts and resolve discrepancies.

* Coordinate with the sales and operations teams regarding billing and collection issues.

D. Bank Reconciliation

* Prepare regular bank reconciliation statements.

* Match bank transactions with accounting records.

* Identify unidentified receipts, payments, bank charges, and other discrepancies.

* Pass necessary adjustment entries.

* Ensure that bank balances in the books agree with bank statements.

*Follow-up With Banks on E-BRC ,FIRC

E. GST Compliance

* Maintain proper records related to GST transactions.

* Verify GST details on purchase and sales invoices.

* Assist in preparation and filing of applicable GST returns.

* Reconcile purchase data with available GST records.

* Verify input tax credit and identify discrepancies.

* Coordinate with consultants or the finance team for GST-related requirements.

* Maintain GST-related documentation for audit and compliance purposes.

F. TDS and Other Statutory Compliance

* Assist with TDS calculation and accounting.

* Verify TDS applicability on relevant transactions.

* Maintain TDS records and supporting documents.

* Assist in preparation and filing of TDS returns.

* Coordinate for TDS certificates and reconciliation.

* Support other statutory compliance requirements applicable to the organization.

G. Month-End and Year-End Closing

* Assist in monthly closing of accounts.

* Pass necessary provisions, accruals, prepaid expenses, and adjustment entries.

* Reconcile major ledger accounts.

* Review outstanding balances and identify unusual transactions.

* Prepare supporting schedules for financial reporting.

* Assist in preparation of Profit & Loss Account and Balance Sheet.

* Support year-end closing and audit requirements.

H. Financial Reporting

* Prepare regular accounting and financial reports.

* Prepare receivables and payables ageing reports.

* Prepare bank and cash position reports.

* Prepare expense reports and ledger summaries.

* Provide financial information to management when required.

* Assist the Finance Manager in preparing MIS reports.

* Maintain accurate and up-to-date financial information.

I. Cash and Expense Management

* Maintain records of cash transactions.

* Verify petty cash expenses and supporting documents.

* Reconcile petty cash balances.

* Review employee expense claims and supporting bills.

* Ensure expenses are recorded under the correct accounting heads.

* Monitor cash transactions and report discrepancies.

J. Audit Support

* Assist internal, statutory, tax, and other audits.

* Provide financial records, invoices, ledgers, reconciliations, and supporting documents to auditors.

* Respond to auditor queries in coordination with the Finance Manager.

* Track audit observations and assist in resolving them.

* Maintain proper documentation for audit purposes.

K. Fixed Assets

* Maintain the fixed asset register.

* Record purchases, transfers, disposals, and other fixed asset movements.

* Assist in calculation and recording of depreciation.

* Reconcile the fixed asset register with the accounting records.

* Support physical verification of fixed assets when required.

L. Documentation and Record Keeping

* Maintain organized accounting files and records.

* Ensure invoices, vouchers, receipts, bank statements, and other financial documents are properly maintained.

* Maintain both physical and digital records as required.

* Ensure confidential financial information is handled securely.

* Follow company policies regarding document retention and approvals.

*Import-Export Documents- Customs & DGFT

*Filing E-BRC ,FIRC

3. Required Skills

* Strong knowledge of basic and practical accounting.

* Good understanding of **Debit/Credit, Journal Entries, Ledgers, Trial Balance, P&L, and Balance Sheet**.

* Knowledge of **GST and TDS** ,Customs ,DGFT ,Advance License,E-BRC

* Good knowledge of **MS Excel**.

* Experience with **Tally Prime/Tally ERP or other accounting/ERP software**.

* Good reconciliation skills.

* Strong attention to detail.

* Good numerical and analytical skills.

* Ability to identify accounting errors and discrepancies.

* Good communication and interpersonal skills.

* Ability to manage multiple tasks and meet deadlines.

* Good organizational and time-management skills.

4. Educational Qualification

**Mandatory:**

* B.Com, M.Com, or equivalent qualification.

**Preferred:**

* CA Inter / CMA Inter or equivalent professional qualification.

* Certification or training in Tally, GST, Excel, or accounting software.

5. Experience Requirements

* Minimum **2+ years of experience** in accounting or finance.

* Experience in day-to-day accounting operations.

* Experience with bank reconciliation and ledger reconciliation.

* Practical knowledge of GST and TDS.

* Experience in accounts payable and accounts receivable.

* Experience using Tally/ERP/accounting software.

* Experience supporting audits and month-end closing is preferred.

6. Software Skills

The candidate should preferably have working knowledge of:

**Tally Prime / Tally ERP**

**MS Excel**

 * VLOOKUP/XLOOKUP

 * Pivot Tables

 * SUMIF/SUMIFS

 * IF formulas

 * Basic data analysis

* MS Word and Outlook/email

* SAP / Oracle / Zoho Books / Busy / other ERP systems, if applicable

7. Key Performance Indicators (KPIs)

The Accountant may be evaluated based on:

* Accuracy of accounting entries.

* Timely completion of monthly closing activities.

* Timely bank and ledger reconciliations.

* Accuracy of GST/TDS-related records.

* Timely processing of invoices and payments.

* Reduction of outstanding receivables.

* Proper maintenance of accounting documentation.

* Timely submission of financial reports.

* Resolution of accounting discrepancies.

* Audit compliance and timely submission of required documents.

8. Personal Attributes

The ideal candidate should be:

* Honest and trustworthy.

* Detail-oriented and accurate.

* Responsible and dependable.

* Comfortable working with numbers and financial data.

* Proactive in identifying and resolving issues.

* Able to maintain confidentiality.

* Able to work independently as well as with a team.

* Comfortable working under deadlines, particularly during month-end and year-end closing.

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9. Typical Daily Activities

A typical working day may include:

1. Checking emails and accounting-related requests.

2. Recording sales, purchase, receipt, and payment transactions.

3. Verifying invoices and supporting documents.

4. Updating customer and vendor ledgers.

5. Checking bank transactions.

6. Performing bank/ledger reconciliation.

7. Following up on outstanding customer payments.

8. Processing vendor invoices and payment requests.

9. Updating accounting software.

10. Preparing Excel reports and MIS data.

11. Checking GST/TDS-related transactions.

12. Coordinating with other departments regarding financial queries.

13. Maintaining accounting documents and records.

10. Authority and Responsibility

The Accountant is responsible for ensuring that financial transactions under their responsibility are:

* Properly authorized.

* Correctly recorded.

* Properly supported with documentation.

* Recorded in the appropriate accounting period.

* Compliant with applicable company policies and statutory requirements.

* Properly reconciled and reported.

The Accountant should escalate significant discrepancies, unusual transactions, compliance issues, or financial irregularities to the Finance Manager/Accounts Manager.

11. Job Objective

The primary objective of the Accountant is to **maintain accurate, complete, and timely accounting records while supporting financial reporting, statutory compliance, reconciliation, audit, and day-to-day finance operations of the organization.**