Senior HR Executive

Position: Senior HR Executive

Department: Human Resources

Industry: Manufacturing – Bathroom Fittings & Bathware

Location: Bahadurgarh, Haryana

Experience: 5–7 Years

Employment Type: Full-Time

Job SummaryWe are looking for a proactive and experienced Senior HR Executive to manage and coordinate end-to-end HR operations, recruitment, employee relations, attendance and payroll coordination, statutory compliance, and HR documentation. The candidate will play a key role in implementing HR policies, maintaining employee records, supporting workforce management, and ensuring smooth HR operations within a manufacturing environment.

Key Responsibilities

1. Recruitment & Talent Acquisition

• Manage end-to-end recruitment for staff, managerial, technical, and shop-floor positions.
• Source candidates through job portals, professional networks, references, placement agencies, and campus recruitment.
• Screen resumes, conduct preliminary interviews, coordinate interview schedules, and follow up with hiring managers.
• Manage offer releases, salary negotiations, candidate follow-ups, and joining formalities.
• Monitor recruitment progress, maintain hiring trackers, and prepare recruitment MIS.

2. HR Operations & Employee Lifecycle Management

• Manage employee onboarding, induction, confirmation, transfers, promotions, appraisals, and exit formalities.
• Maintain accurate employee master data, personnel files, and statutory and employment-related documents.
• Manage attendance, leave, shift records, overtime data, and coordination for payroll processing.
• Maintain employee records in HRMS and attendance management systems.
• Ensure timely preparation of HR reports, dashboards, and management MIS.

3. Payroll & Compensation Coordination

• Coordinate monthly payroll processing, including attendance, overtime, leave adjustments, incentives, and salary revisions.
• Verify employee attendance and payroll inputs before submission to the payroll team.
• Coordinate employee queries related to salary, payslips, deductions, PF, ESI, and other applicable benefits.
• Assist in maintaining salary structures, increment records, and employee compensation data.

4. Labour Law & Statutory Compliance

• Assist in ensuring compliance with applicable labour laws, employment regulations, and statutory requirements.
• Coordinate documentation and records relating to PF, ESI, professional tax, labour welfare fund, bonus, gratuity, and other applicable compliances.
• Maintain statutory registers, returns, employee records, and compliance documentation as applicable.
• Coordinate with consultants, auditors, contractors, and relevant authorities for inspections, audits, and compliance-related matters.
• Support compliance management for contract labour, contractor documentation, and workforce records.
• Assist in maintaining records and processes relating to the POSH Act, Internal Committee, and workplace grievance procedures, as applicable.

5. Employee Relations & Engagement

• Address employee queries, grievances, and workplace concerns professionally and confidentially.
• Coordinate employee engagement initiatives, recognition activities, welfare programmes, and internal communication.
• Support disciplinary processes, including show-cause notices, warning letters, counselling records, and other HR documentation, in accordance with company policy and applicable law.
• Promote employee discipline, workplace conduct, and adherence to company policies.
• Support employee retention initiatives and maintain effective relationships with employees and department heads.

6. Factory HR & Contract Labour Management

• Coordinate HR activities for on-roll and off-roll employees in the manufacturing facility.
• Maintain contractor employee records, attendance, joining documents, and supporting compliance documentation.
• Coordinate manpower requirements with production, quality, purchase, stores, maintenance, and other departments.
• Support workforce planning, employee deployment, shift management, and manpower reporting.
• Ensure timely collection and verification of employee documents and maintain updated workforce data.

7. HR Documentation, Policies & Administration

• Draft and maintain appointment letters, confirmation letters, promotion letters, appraisal letters, warning letters, and separation documents.
• Assist in developing, updating, and implementing HR policies, SOPs, employee handbooks, and internal procedures.
• Maintain confidentiality and proper control of employee information and HR records.
• Support HR audits, management reviews, policy implementation, and process improvement initiatives.
• Required QualificationsBachelor's degree in Human Resources, Business Administration, or a related field.
• MBA/PGDM in Human Resource Management will be preferred.

Required Experience

• 5–7 years of relevant experience in HR operations and generalist HR functions.
• Prior experience in a manufacturing or factory environment will be strongly preferred.
• Practical exposure to recruitment, payroll coordination, attendance management, employee relations, and statutory compliance.
• Experience managing both on-roll and contract workforces will be an advantage.

Required Skills

• Strong knowledge of HR operations and employee lifecycle management.
• Working knowledge of applicable labour laws and statutory compliance requirements.
• Good understanding of payroll coordination, attendance systems, and HRMS.
• Proficiency in MS Excel, Word, and HR reporting.
• Strong documentation, analytical, and problem-solving skills.
• Excellent communication, interpersonal, and coordination abilities.
• Ability to handle confidential information and manage multiple HR responsibilities independently.

Key Competencies

• Ownership and accountability
• Employee handling and conflict resolution
• Attention to detail and compliance orientation
• Time management and prioritization
• Cross-functional coordination
• Professional conduct and confidentiality