HR Manager

🚨 WE ARE HIRING!HR & ADMIN MANAGER – MANUFACTURING PLANT

📍 Location: Rohad Industrial Area, Bahadurgarh, Haryana

🏢 Company: SModi Infrasteel Pvt. Ltd.

Industry: Pre-Engineered Steel Buildings (PEB) | Structural Steel Fabrication & Manufacturing

Department: Human Resources & Administration

Employment Type: Full-Time | On-Site

Experience Required: 3–7 Years (Manufacturing Industry Preferred)

Salary: Negotiable – Based on Experience & Skills

Joining: Immediate / Early Joiners Preferred

🏢 ABOUT THE COMPANY

SModi Infrasteel Pvt. Ltd. is a growing organization specializing in the Design, Manufacturing, Supply & Erection of Pre-Engineered Steel Buildings (PEB) and Heavy Steel Structures.

With over 26 years of PEB industry experience, expanding manufacturing capabilities, and a strong commitment to quality and operational excellence, we are looking for a responsible, experienced, and result-oriented HR & Admin Manager to independently manage human resource functions, workforce coordination, statutory compliance, and overall administration at our manufacturing facility in Rohad, Bahadurgarh.

The selected candidate will be responsible for ensuring smooth HR operations, maintaining workplace discipline, managing administrative activities, and supporting the management in developing an organized, efficient, and professional working environment.

• 🔹 KEY ROLES & RESPONSIBILITIES

• 1. Employee Attendance, Leave & Overtime Management
• Maintain and monitor daily attendance of all employees, including office staff, production workers, supervisors, and contractual manpower.
• Ensure accurate attendance records through biometric systems, attendance registers, or other company-approved methods.
• Maintain employee leave records, including casual leave, sick leave, earned leave, and other applicable leave categories.
• Monitor employee late arrivals, early departures, absenteeism, and unauthorized leaves.
• Verify overtime hours in coordination with department heads and ensure proper approvals.
• Prepare daily, weekly, and monthly attendance and overtime reports.
• Coordinate with the Accounts Department for accurate salary and overtime calculations.
• Ensure compliance with company attendance policies and applicable working-hour regulations.

• 2. Recruitment, Selection & Employee Onboarding
• Handle end-to-end recruitment for technical, non-technical, administrative, and managerial positions.
• Coordinate hiring requirements with Production, PPC, Quality, Maintenance, Store, Dispatch, Accounts, and other departments.
• Prepare job descriptions and publish vacancies on recruitment platforms.
• Screen resumes, shortlist candidates, schedule interviews, and coordinate with management for final selection.
• Conduct preliminary HR interviews and salary negotiations within approved company guidelines.
• Prepare offer letters, appointment letters, and other employment-related documents.
• Complete joining formalities, employee verification, and induction processes.
• Ensure collection of all mandatory documents, including Aadhaar, PAN, bank details, educational certificates, experience letters, and other applicable records.
• Introduce newly joined employees to company policies, reporting structures, attendance systems, and workplace regulations.
• Maintain recruitment trackers, interview records, and joining-status reports.

• 3. Employee Records & HR Documentation
• Maintain complete and updated employee personal files in physical and digital formats.
• Maintain employee KYC documents, appointment letters, employment contracts, salary records, and statutory documentation.
• Create and regularly update employee master databases.
• Maintain employee joining, transfer, promotion, increment, and resignation records.
• Ensure proper documentation of employee warnings, disciplinary actions, and performance-related communications.
• Maintain confidentiality and security of employee personal and salary information.
• Ensure all employee records are readily available for management reviews and statutory inspections.

• 4. Payroll, Salary & Benefits Coordination
• Coordinate monthly payroll processing with the Accounts Department.
• Verify attendance, overtime, leave deductions, advances, incentives, and other salary-related inputs.
• Prepare monthly payroll input sheets and ensure timely submission.
• Coordinate statutory deductions, including PF, ESI, Professional Tax, TDS, and other applicable deductions.
• Maintain records of employee salary revisions, increments, incentives, and benefits.
• Resolve employee queries related to salary calculations, deductions, and payments.
• Coordinate employee full & final settlements and other employment-related payments.
• Ensure accuracy and confidentiality in payroll-related activities.

• 5. Statutory Compliance & Labour Law Management
• Ensure compliance with applicable labour laws, factory regulations, and employment-related statutory requirements.
• Coordinate PF, ESI, minimum wages, bonus, gratuity, leave, overtime, and other applicable statutory benefits.
• Maintain statutory registers, records, returns, and compliance documentation.
• Coordinate with consultants and relevant authorities for statutory filings and inspections.
• Ensure proper maintenance of employee and contractual labour documentation.
• Monitor contractor compliance with applicable labour laws and statutory obligations.
• Coordinate with labour contractors for PF, ESI, insurance, and other required compliance documentation.
• Assist management during labour inspections, statutory audits, and compliance reviews.
• Identify compliance gaps and report corrective-action requirements to management.

• 6. Employee Relations, Grievances & Discipline
• Act as the primary point of contact for employee-related HR and administrative concerns.
• Handle employee grievances, workplace disputes, complaints, and disciplinary matters professionally.
• Maintain healthy employee-management relationships.
• Ensure employees follow company policies, attendance rules, reporting structures, and workplace discipline.
• Address issues related to misconduct, unauthorized absenteeism, late reporting, and policy violations.
• Prepare warning letters, show-cause notices, and other disciplinary communications as required.
• Coordinate with department heads to resolve workforce-related concerns.
• Promote a positive, disciplined, safe, and productive working environment.

• 7. Performance Management & Employee Development
• Coordinate employee performance reviews and appraisal processes.
• Maintain employee performance records and evaluation documentation.
• Assist management in implementing performance-based increments, promotions, and role changes.
• Coordinate with department heads to identify performance gaps.
• Monitor employee probation periods and confirmation requirements.
• Maintain records of employee performance discussions, improvement plans, and management feedback.
• Support initiatives to improve employee productivity, accountability, and retention.

• 8. HR Policies, Procedures & Implementation
• Implement and monitor company HR policies, administrative rules, and standard operating procedures.
• Ensure all employees understand and follow the company's code of conduct.
• Maintain consistency in implementing attendance, leave, overtime, discipline, and other HR policies.
• Prepare HR circulars, notices, instructions, and internal communications.
• Assist management in developing and updating HR policies according to operational requirements.
• Ensure proper communication of policy changes across all departments.
• Monitor policy compliance and report repeated violations to management.

• 9. Factory Administration & Facility Management
• Independently supervise day-to-day administrative activities of the manufacturing plant.
• Ensure proper housekeeping, cleanliness, sanitation, and maintenance of office and factory facilities.
• Supervise housekeeping staff, security personnel, and other administrative support staff.
• Ensure availability and proper maintenance of drinking water, washrooms, lighting, office furniture, and basic employee facilities.
• Coordinate office supplies, stationery, printing materials, and other administrative requirements.
• Manage visitor entry procedures, employee gate passes, and administrative permissions.
• Monitor administrative arrangements related to employee transportation and accommodation, wherever applicable.
• Coordinate with Maintenance and other departments for administrative facility repairs and upkeep.
• Conduct regular inspections of office areas, common facilities, and plant surroundings.
• Ensure proper utilization of administrative resources and control unnecessary expenses.

• 10. Security, Gate Control & Workplace Monitoring
• Supervise factory security personnel and ensure proper implementation of security procedures.
• Monitor employee, visitor, contractor, and vehicle entry/exit systems.
• Ensure security guards maintain proper gate registers and visitor records.
• Verify implementation of security instructions, gate-locking procedures, and periodic security rounds.
• Coordinate with security staff regarding unauthorized access, suspicious activities, or security-related incidents.
• Ensure proper documentation and reporting of security incidents.
• Monitor employee discipline and compliance with factory entry/exit procedures.
• Coordinate with management regarding security manpower requirements and performance.

• 11. Vendor & Service Provider Management
• Coordinate with external vendors and service providers for administrative requirements.
• Manage vendors related to housekeeping, security, transportation, stationery, facility maintenance, and other administrative services.
• Obtain quotations and coordinate vendor selection as per management approval.
• Monitor vendor service quality, performance, and timely completion of assigned work.
• Verify administrative service bills and coordinate payment approvals with the Accounts Department.
• Maintain vendor records, service agreements, and relevant documentation.
• Ensure cost-effective procurement and utilization of administrative services.

• 12. Manpower Planning & Labour Contractor Coordination
• Monitor daily manpower availability across all manufacturing departments.
• Coordinate with Production, PPC, Fabrication, Welding, Painting, Quality, Maintenance, Store, and Dispatch teams regarding workforce requirements.
• Identify manpower shortages and coordinate timely recruitment or workforce arrangements.
• Maintain updated records of permanent employees, temporary workers, and contractual manpower.
• Coordinate with labour contractors regarding manpower deployment, attendance, and workforce-related issues.
• Verify contractual manpower attendance and relevant supporting documents.
• Monitor contractor compliance with company rules, safety instructions, and applicable statutory requirements.
• Assist management in manpower planning to maintain uninterrupted plant operations.

• 13. HR & Administration MIS Reporting
• Prepare and maintain daily, weekly, and monthly HR and administration reports.
• Submit daily employee attendance and manpower availability reports.
• Prepare monthly overtime, leave, absenteeism, and payroll input reports.
• Maintain recruitment status reports, including vacancies, interviews, selections, and joining details.
• Prepare employee turnover, resignation, and retention reports.
• Maintain administrative expense reports and vendor-related records.
• Report manpower shortages, disciplinary issues, and operational concerns to management.
• Develop and maintain organized Excel-based HR trackers and MIS formats.
• Provide accurate and timely HR and administrative information to management for decision-making.

• 14. Employee Exit & Full and Final Settlement
• Handle employee resignations and exit-related documentation.
• Coordinate notice-period requirements and handover procedures.
• Conduct exit interviews and maintain employee feedback records.
• Coordinate departmental clearances, including company assets, tools, documents, and outstanding recoveries.
• Prepare full & final settlement inputs in coordination with Accounts.
• Arrange relieving letters, experience certificates, and other applicable documents.
• Maintain proper records of employee exits and settlement status.

• 15. Training, Induction & Skill Development
• Coordinate employee induction and orientation programs.
• Arrange training sessions related to company policies, workplace discipline, and administrative procedures.
• Coordinate with Production, Quality, and Safety teams for technical and safety-related training.
• Maintain employee training attendance and participation records.
• Identify employee training requirements in coordination with department heads.
• Support employee skill-development and performance-improvement initiatives.
• Maintain training calendars and documentation.

• 16. Workplace Safety & Factory Discipline
• Coordinate with plant management and safety personnel to ensure compliance with workplace safety requirements.
• Monitor employee adherence to safety instructions and company regulations.
• Ensure employees and contractual workers attend mandatory safety induction programs.
• Coordinate awareness programs regarding PPE usage, housekeeping, and safe working practices.
• Report unsafe behavior, disciplinary violations, and workplace incidents to the concerned department.
• Maintain safety-training and incident-related HR documentation.
• Support management in developing a safe, disciplined, and professional manufacturing environment.

• 17. Management Coordination & Operational Support
• Work closely with Plant Management and all departmental heads to ensure smooth daily operations.
• Act as a coordination point between employees, departmental managers, and company management.
• Assist management in implementing administrative decisions and operational instructions.
• Identify HR and administration-related operational problems and recommend practical solutions.
• Maintain confidentiality of company information, employee records, and management decisions.
• Ensure timely completion of assigned HR and administrative responsibilities.

🎯 REQUIRED QUALIFICATIONS & EXPERIENCE

Educational Qualification:

• Graduate in any discipline.
• MBA / PGDM in Human Resources, Personnel Management, or equivalent qualification preferred.

Experience:

• Minimum 6–10 years of relevant experience in HR and Administration.
• Previous experience in a manufacturing plant, steel fabrication unit, engineering company, or PEB industry will be preferred.
• Candidates with hands-on experience in factory HR operations and labour management will be given priority.

REQUIRED SKILLS & COMPETENCIES

✅ Strong knowledge of HR operations and factory administration.

✅ Practical understanding of payroll, attendance, overtime, PF, ESI, and labour compliance.

✅ Experience in recruitment, employee documentation, and workforce management.

✅ Ability to independently manage administrative activities at a manufacturing facility.

✅ Strong communication, coordination, and employee-handling skills.

✅ Good command of MS Excel, MS Office, and HR documentation systems.

✅ Ability to prepare MIS reports and maintain accurate employee records.

✅ Good understanding of workplace discipline, security management, and labour contractor coordination.

✅ Strong problem-solving, decision-making, and organizational abilities.

✅ Ability to work independently and coordinate effectively with multiple departments.

📌 JOB DETAILS

Job Title: HR & Admin Manager – Manufacturing Plant

Company: SModi Infrasteel Pvt. Ltd.

Industry: Pre-Engineered Steel Buildings (PEB) / Structural Steel Manufacturing

Department: Human Resources & Administration

Location: Rohad Industrial Area, Bahadurgarh, Haryana

Employment Type: Full-Time | On-Site

Experience: 6–10 Years Preferred

Salary: Negotiable, depending on experience and qualifications.

Joining: Immediate / Early Joiners Preferred

Reporting To: Plant Management / Company Management

📩 HOW TO APPLYInterested and eligible candidates are requested to share their updated CV along with the following information:

1. Total Work Experience
2. Relevant HR & Admin Experience
3. Current Company & Designation
4. Current CTC
5. Expected CTC
6. Current Location
7. Notice Period / Earliest Joining Date

📧 Email: info@smodiinfrasteel.in

📞 Contact / WhatsApp: +91 7042853529

🏢 SModi Infrasteel Pvt. Ltd.

📍 Rohad Industrial Area, Bahadurgarh, Haryana

We are looking for a responsible and dedicated professional who can independently manage HR functions, workforce coordination, employee discipline, statutory compliance, and overall factory administration.

Join our growing team and contribute to the continued expansion of SModi Infrasteel Pvt. Ltd.

#Hiring #HRAdminManager #HRManager #FactoryHR #PlantHR #HRAdministration #ManufacturingJobs #HRJobs #AdminManager #FactoryAdministration #LabourCompliance #BahadurgarhJobs #HaryanaJobs #PEBIndustry #SteelManufacturing #SModiInfrasteel