Personal Assistant

Role Overview

We are looking for an active, confident, punctual, proactive, and highly organized Personal Secretary to the CEO who can manage the CEO's day-to-day schedule, coordinate with internal teams, clients, and stakeholders, and ensure seamless execution of business priorities.

The ideal candidate should hold a Master's Degree in Mass Communication, Journalism, or a relevant field and possess excellent communication, coordination, multitasking, and organizational skills.

The candidate should be comfortable working in a fast-paced advertising environment, handling multiple priorities, maintaining confidentiality, taking ownership of responsibilities, and adapting quickly to changing business requirements.

This role requires high energy, professionalism, flexibility, strong communication skills, and a long-term commitment to the organization.

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Key Responsibilities

• Manage the CEO's calendar, meetings, travel, appointments, and daily schedule.
• Coordinate with internal teams, clients, vendors, and external stakeholders.
• Act as a communication bridge between the CEO and internal/external stakeholders.
• Prepare MOMs, reports, presentations, quotations, and business documents.
• Track ongoing projects, pending tasks, follow-ups, and deadlines.
• Ensure timely follow-up with respective teams on tasks assigned by the CEO.
• Assist the CEO in organizing meetings and maintaining daily priorities.
• Handle confidential business and personal information with complete discretion.
• Manage multiple tasks and priorities efficiently in a fast-paced environment.
• Take proactive ownership of tasks without requiring constant supervision.
• Support the CEO in day-to-day business coordination and administrative requirements.
• Maintain professional communication with clients, teams, and senior stakeholders.
• Be flexible with responsibilities and working hours based on business requirements.
• Accept constructive feedback positively and continuously improve performance.

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Candidate Requirements

• 2–5 years of experience as a Personal Secretary, Executive Assistant, Personal Assistant, or Executive Coordinator.
• Master's Degree in Mass Communication, Journalism, or a relevant field is mandatory.
• Female candidates preferred.
• Must be active, confident, punctual, proactive, and presentable.
• Excellent verbal and written communication skills.
• Strong coordination, interpersonal, and multitasking skills.
• Strong organizational and time-management abilities.
• Excellent proficiency in MS Office, Excel, PowerPoint, and Google Workspace.
• Strong follow-up and task-management skills.
• Ability to work under pressure and manage multiple priorities simultaneously.
• Ability to maintain complete confidentiality.
• Should be comfortable communicating with senior management, clients, and external stakeholders.
• Prior experience in Advertising, Events, Marketing, Media, or BTL will be preferred.
• Candidates looking for a long-term career opportunity are preferred.