Facilities Specialist

Facilities Specialist

Location: Chakan, Pune Manufacturing Facility

Reporting To: Sr. Manager – Facilities / Dotted line reporting to Plant Head

Key Roles & Responsibilities 

1. Plant Administration & Government Liaison

• Coordinate with external statutory and local authorities including:
  • MIDC
  • Gram Panchayat
  • Local Police Authorities
  • Fire Department
  • MSEDCL
  • Pollution Control Authorities
  • Utility Service Providers
• Ensure timely approvals, renewals, permits, and statutory compliances related to administration and facility operations.
• Represent the organization before local authorities for administrative matters.

2. Facilities Management

• Manage overall facility operations, infrastructure maintenance, and workplace services.
• Ensure optimum functioning of:
  • Administrative buildings
  • Offices
  • Utilities and common areas
  • Parking facilities
  • Employee amenities
• Coordinate preventive and corrective maintenance activities.
• Monitor facility service levels through vendor management and periodic audits.

3. Security Management

• Develop and implement plant security systems and procedures.
• Manage security manpower deployment and attendance.
• Monitor access control systems, visitor management, and CCTV operations.
• Conduct security audits and ensure compliance with company safety standards.
• Coordinate emergency response and crisis management activities.

4. Housekeeping & Workplace Management

• Ensure high standards of cleanliness and hygiene across the facility.
• Monitor housekeeping vendor performance through SLAs and KPIs.
• Conduct regular inspections and workplace audits.
• Ensure proper waste management and environmental compliance.

5. Transportation Management

• Manage employee transportation services.
• Optimize transportation routes and costs.
• Address employee transportation-related concerns.
• Ensure vendor compliance with safety and contractual requirements.

6. Cafeteria & Employee Welfare Management

• Oversee cafeteria operations ensuring quality, hygiene, and cost effectiveness.
• Conduct periodic audits of food quality and service standards.
• Coordinate employee welfare initiatives.
• Manage employee engagement activities and wellness-related programs.
• ture and optimize costs.

7. Medical & Occupational Health Coordination

• Organize periodic employee health check-up programs.
• Coordinate with occupational health service providers.
• Ensure maintenance of health records and monitoring of statutory medical requirements.
• Support health awareness and employee wellness initiatives.

8. Event Management

• Plan and execute company events including:
  • Annual Day
  • Sports Day
  • Festival Celebrations
  • Employee Engagement Programs
  • Leadership Visits
  • Town Halls
  • CSR Activities
• Manage budgets, vendors, logistics, and execution of events.

9. Uniform & Employee Facilities Management

• Manage procurement and distribution of employee uniforms.
• Ensure compliance with company standards and safety requirements.
• Maintain inventory control and replacement schedules.

10. Pest Control Management

• Implement preventive pest control measures.
• Coordinate with service providers.
• Ensure compliance with hygiene and quality standards.
• Conduct periodic inspections and audits.

11. Budgeting & Cost Control

• Prepare annual administration and facility management budgets.
• Track monthly expenditures against approved budgets.
• Identify and implement cost-saving initiatives.
• Negotiate contracts and service agreements to achieve operational efficiency.

12. Vendor & Contract Management

• Manage administration-related vendors and service providers.
• Develop service agreements, SLAs, and performance metrics.
• Conduct quarterly vendor performance reviews.
• Ensure compliance with contractual obligations and company policies.

13. MIS, Reporting & Documentation

• Prepare weekly and monthly MIS reports.
• Analyze operational performance and cost trends.
• Maintain records related to administration, contracts, compliance, and audits.
• Support management reviews with data-driven insights.

14. Cross Functional Coordination

• Work closely with:
  • Plant Operations
  • Finance
  • HR
  • Procurement
  • EHS
  • Corporate Administration
• Support plant expansion projects and infrastructure initiatives.
• Participate in continuous improvement programs.

Experience

• 10 to 15 years of relevant experience in Administration, Facilities Management, and Plant Administration.
• Experience in handling administration functions for a manufacturing facility with 500+ employees.
• Proven experience as an individual contributor managing end-to-end administrative operations.
• Exposure to multinational/global work environments is mandatory.
• Experience in manufacturing, engineering, industrial, or facility management organizations preferred.

Educational Qualification

• Graduate in any discipline.
• MBA, B.Tech, or equivalent professional qualification will be an added advantage.
• Candidates from Facility Management organizations such as JLL, CBRE, Cushman & Wakefield, ISS, etc., will be preferred.

The successful candidate will embrace Vertiv’s Core Principles & Behaviors to help execute our Strategic Priorities.

OUR CORE PRINCIPLES: Safety. Integrity. Respect. Teamwork. Inclusion.

OUR STRATEGIC PRIORITIES

• High-Performance Culture

• Customer Focus

• Operational Excellence

• Innovation

• Financial Strength

VERTIV BEHAVIORS

• Own it

• Act with urgency

• Foster a customer-first mindset

• Think big and execute

• Lead by example

• Drive continuous improvement

• Learn and seek out development

• Promote transparent & open communication

About Vertiv

Vertiv (NYSE: VRT) brings together hardware, software, analytics and ongoing services to enable its customers’ vital applications to run continuously, perform optimally and grow with their business needs. Vertiv solves the most important challenges facing today’s data centers, communication networks, and commercial and industrial facilities with a portfolio of power, cooling and IT infrastructure solutions and services that extend from the cloud to the edge of the network. Headquartered in Westerville, Ohio, USA, Vertiv employs around 34,000 people and does business in more than 130 countries. Visit Vertiv.com to learn more.

Equal Opportunity Employer

Vertiv is an Equal Opportunity/Affirmative Action employer. We promote equal opportunities for all with respect to hiring, terms of employment, mobility, training, compensation, and occupational health, without discrimination as to age, race, color, religion, creed, sex, pregnancy status (including childbirth, breastfeeding, or related medical conditions), marital status, sexual orientation, gender identity / expression (including transgender status or sexual stereotypes), genetic information, citizenship status, national origin, protected veteran status, political affiliation, or disability. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by sending an email to help.join@vertiv.com