Office Experience Coordinator

Office Experience Coordinator

Provides coordinated office and location support to ensure an efficient, welcoming, and well‑run workplace. Supports the execution of office events, engagement activities, and site‑wide initiatives by following established processes and partnering with Site Leaders, Employee Network Groups, and cross‑functional teams. Assists with day‑to‑day engagement needs across facilities, security, IT, and people processes to ensure spaces, tools, and resources function smoothly. Contributes to local onboarding, project coordination, and ongoing employee experience programs while maintaining accuracy, professionalism, and confidentiality in all interactions.

Role Overview

• Provides coordinated office and location support to ensure a positive and efficient workplace experience.

• Supports engagement activities and onsite initiatives by partnering with Site Leaders, Employee Network Groups, and cross‑functional teams.

• Assists in delivering office events, employee experiences, and onboarding activities, while helping maintain smooth daily operations across facilities, security, IT, and people processes.

• Contributes to project coordination, budget tracking, and ongoing office programs, ensuring consistent adherence to established procedures and maintaining confidentiality at all times.

Your role and responsibilities:

• Reports to the Office Experience Director and supports office engagement and operations by supporting the execution of office events and initiatives, coordinating project tasks, and helping ensure a positive, well‑run in‑office experience.

• Supports the planning and delivery of on‑site events and employee engagement activities.

• Supports office engagement by coordinating activities with Site Leaders, Employee Network Groups, and site committees, while serving as the primary local Office Experience contact to help cultivate an outstanding in‑office experience.

• Helps implement office‑wide experiences such as town halls, team lunches, hackathons, volunteer days, and seasonal celebrations; assists with employee‑led activities as needed.

• Ensures smooth office operations by coordinating with Security, Facilities, People Partners, Corporate IT, and other partners to keep spaces, tools, technology, and supplies functional.

• Supports local onboarding by guiding new hires through site‑specific norms, operations, communication channels, and logistics, and coordinating badges and technology setup.

• Supports People team programs and annual cycles, including learning and development initiatives, handbook updates, and organizational changes.

• Helps track and manage the office experience budget and provides support to the Site Leader on budget use throughout the year.

• Handles sensitive information with discretion and maintains confidentiality at all times.

We expect you to have

• Education Required: Bachelor’s degree preferred or relevant work experience required

• Experience Required:  At least 2 year

• Proven experience executing on multiple projects at the same time

• Highly organized and able to prioritize appropriately

• Excellent, warm communicator in written and verbal form

• Proficiency in Microsoft Office Suite and other relevant software applications.

• Resourcefulness and creativity in developing engagement initiatives and solving office-related challenges.

• Physical agility and the ability to move quickly and efficiently throughout the office space as needed.

• A proactive, positive and adaptable mindset, with a willingness to take on new tasks and responsibilities as required.

Does it sound like you? What happens now? 

As the selection process is ongoing, please submit your application in English as soon as possible. We will get back to you in 2-3 weeks. 

What will it be like working here?    

Nasdaq is a vibrant and entrepreneurial company where everyone is encouraged to take initiative, challenge status quo, and take intelligent risks. We want everyone to feel welcome and bring their authentic self to work. Every day, we are building a culture where we all feel connected, supported and empowered. We are a Hybrid-first environment that embraces work-life balance and fosters well-being.  

What do we offer you?   

• Annual monetary bonus.

• An opportunity to become a Nasdaq shareholder  

• Employee Stock Purchase Program Nasdaq stocks with a discount  

• Health Insurance Program

• Flexible working schedule and hybrid way of work  

• Flex day program (up to 6 paid days off a year)  

• Internal mentorship program – get a mentor or become one  

• Wide selection of online learning resources, e.g., Udemy  

Come as you are

Nasdaq is an equal opportunity employer. We positively encourage applications from suitably qualified and eligible candidates regardless of age, color, disability, national origin, ancestry, race, religion, gender, sexual orientation, gender identity and/or expression, veteran status, genetic information or any other status protected by applicable law.

Nasdaq is a leading global provider of trading, clearing, exchange technology, listing, information, and public company services. As the creator of the world's first electronic stock market, its technology powers more than 100 marketplaces in 50 countries. Nasdaq is home to over 4,000 total listings with a market value of approximately $12 trillion.

To learn more, about our business visit business.nasdaq.com. Check out more about our Life at Nasdaq.

Come as You Are

Nasdaq is an equal opportunity employer. We welcome applications from candidates of all backgrounds and identities.

We are committed to fostering an inclusive workplace where diverse perspectives, experiences, and identities are valued and celebrated.

We ensure that individuals with disabilities are provided with reasonable accommodation throughout the hiring process.