PLM Systems Administrator

PLM Systems Administrator

Relocation Assistance Offered Within Country
Job Number #175491 - Mumbai, Maharashtra, India

Who We Are

Colgate-Palmolive Company is a global consumer products company operating in over 200 countries specialising in Oral Care, Personal Care, Home Care, Skin Care, and Pet Nutrition. Our products are trusted in more households than any other brand in the world, making us a household name!

Join Colgate-Palmolive, a caring, innovative growth company reimagining a healthier future for people, their pets, and our planet. Guided by our core values—Caring, Inclusive, and Courageous—we foster a culture that inspires our people to achieve common goals. Together, let's build a brighter, healthier future for all.

Role Summary

We are seeking a detail-oriented and highly organized Associate PLM Administrator & Data Steward to help maintain and support our Product Lifecycle Management ecosystem. In this entry-level role, you will be on the front lines of our data ecosystem, responsible for executing routine system configurations, supporting end-users, and ensuring daily data integrity. You will assist in bulk data imports, run routine compliance audits, and follow established Standard Operating Procedures (SOPs) to ensure our R&D and Supply Chain data remains a highly accurate "single source of truth." The ideal candidate is process-oriented, eager to learn enterprise system administration, and understands the foundational value of treating corporate data as a strategic asset.

Key Responsibilities

System Architecture & Administration

• Routine Configuration: Execute daily system configurations, user provisioning, and role-based access assignments strictly based on established SOPs.

• User Support & Testing: Monitor the helpdesk queue, track Incident Reports (IRs), and assist the senior team with basic end-to-end system testing during software updates.

• Compliance Maintenance: Follow established system rules and workflows to ensure basic GHS, GLP, GMP, and regulatory compliance data is accurately captured and maintained.

• Ecosystem Understanding: Develop an understanding of basic SAP/ERP supply chain touchpoints (e.g., ROH, HALB, WIP, SKU) and monitor how data flows from the PLM into downstream systems.

Data Governance & Master Data Management (MDM)

• Governance Execution: Follow established Master Data Management (MDM) rules; assist in maintaining Product Data Dictionaries and resolving basic terminology/data entry disputes among users.

• Obsolescence & Version Control: Systematically lock down identified End-of-Life (EOL) materials to prevent accidental use in new Bills of Materials (BOMs). Monitor systems for version control errors and assist in tracing historical specifications.

• Strategic Advocacy: Learn and champion the best practices of data governance, understanding the long-term corporate value of accurate, structured data.

Data Lifecycle Operations & Project Management

• Data Cleansing: Run routine reports to identify orphaned data, duplicates, and incomplete records, raising them for remediation.

• Bulk Data & Archiving: Assist with executing standard data imports and bulk uploads using established system tools and templates. Execute routine archiving tasks for discontinued products and expired certifications according to established schedules.

• Executional Excellence: Track project tasks, update basic project plan milestones, and consistently deliver basic data reports and high-quality system documentation on time.

Cross-Functional Communication & Change Management

• Requirements Gathering: Assist Sr. PLM Administrators in gathering basic data requirements and user stories from R&D, Quality, and Supply Chain users.

• Stakeholder Communication: Clearly communicate standard technical capabilities and data constraints to business stakeholders and end-users.

• Problem Solving: Actively diagnose basic system inefficiencies, user pain points, and data integrity breaches, escalating complex issues to the appropriate IT or Business leads.

• Change Management Support: Assist in updating Standard Operating Procedures (SOPs) and training materials to reflect new systemic digital controls.

Qualifications & Skills

Required Qualifications

Education & Experience

• Bachelor’s degree in Chemistry, Biology, Information Systems, Computer Science, Business Administration, or a related field.

• 1+ years of experience (or relevant internships) in system administration, data entry, data stewardship, or working within a technical R&D/manufacturing environment.

Technical Competencies

• Strong proficiency in data management tools, particularly advanced Excel (e.g., VLOOKUPs, pivot tables, filtering/sorting large datasets).

• Basic understanding of relational databases and the ability to run standard data reports.

• Familiarity with the product development lifecycle and basic manufacturing/supply chain terminology.

• Ability to learn and strictly adhere to system validation principles and Standard Operating Procedures (SOPs).

Soft Skills

• Meticulous Attention to Detail: A highly organized approach to work, recognizing that small data entry errors have massive downstream impacts.

• Process-Oriented: Ability to consistently execute routine tasks and workflows without deviating from established governance rules.

• Clear Communication: Strong ability to communicate technical constraints and data rules to non-technical end-users in a helpful, customer-service-oriented manner.

Preferred Qualifications

Education & Experience

• Master’s degree in Chemistry, Biology, Information Systems, Computer Science, Business Administration, or a related field.

• Minimum 3 years of experience (or relevant internships) in system administration, data entry, data stewardship, or working within a technical R&D/manufacturing environment.

• Experience using an enterprise PLM, ERP, or Master Data system is a strong plus.

 

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Our Commitment to Inclusion
Our journey begins with our people—developing strong talent with diverse backgrounds and perspectives  to best serve our consumers around the world and fostering an inclusive environment where everyone feels a true sense of belonging. We are dedicated to ensuring that each individual can be their authentic self, is treated with respect, and is empowered by leadership to contribute meaningfully to our business.

Equal Opportunity Employer
Colgate is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status (United States positions), or any other characteristic protected by law.

Reasonable accommodation during the application process is available for persons with disabilities. Please complete this request form should you require accommodation.

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Experience Level

Entry Level