Tender Executive

1. JOB PURPOSE: To prepare accurate cost estimations, technical proposals, panel quotations, bills, and measurement sheets while ensuring effective coordination with clients, vendors, project teams, and internal departments for successful project bidding and execution.

 2. ROLES AND RESPONSIBILITIES:

• Estimation & Costing:- Prepare accurate cost estimations for LT Panel and Electrical Projects using InstaQuote ERP software. Review tender documents, BOQs, specifications, and electrical drawings for bid preparation. Analyze project requirements and prepare competitive cost estimates. Maintain updated pricing data, vendor quotations, and market rates for effective cost control.
• Proposal & Quotation:- Preparation Draft and submit technical and commercial proposals as per client requirements and company standards. Prepare panel quotations based on Single Line Diagrams (SLD), specifications, and technical requirements. Ensure all proposals comply with IEC, IS standards, and client expectations. Review technical data and specifications before finalizing quotations.
• Client & Vendor Coordination:- Support the sales team during client discussions, negotiations, and technical clarifications. Coordinate with vendors and suppliers to obtain quotations, technical details, and commercial information. Maintain regular communication with clients regarding proposal submissions and project requirements. Coordinate with panel vendors for further project processing and execution support.
• Billing & Measurement Sheet Preparation:- Prepare bills and measurement sheets in coordination with Site Engineers. Verify project quantities and measurements before billing submission. Ensure timely preparation and submission of billing documents as per project requirements.
• Data Collection & Follow-Up:- Follow up with vendors, clients, and project sites to collect required project data. Coordinate with the Purchase Department and vendors for necessary technical and commercial information. Follow up with management regarding quotations, offers, bills, and project-related approvals. Ensure all required documents are collected and maintained for estimation and billing activities.
• Communication & Documentation:- Manage email communications with clients, vendors, and internal departments. Maintain proper records of quotations, proposals, technical documents, and correspondence. Ensure all estimation and proposal documentation is updated and properly filed. Prepare reports and updates for management regarding ongoing inquiries and proposal status.