Office Coordinator Cum Executive Assistant

Read the Job Description, Before You Apply.

Job Type : Full Time Office Job (Work from Home Not Available).

Job Location : Kapodra Char Rasta, Varachha, Surat.

About the Role :

We are hiring an Office Coordinator cum Executive Assistant for a busy office in Varachha, Surat. This is a multi-tasking front-office and personal assistant role — ideal for someone organized, well-spoken in Gujarati, and comfortable handling both people and paperwork.

Key Responsibilities :

• Welcome visitors and listen to their requirements; respond politely and ensure they leave satisfied.
• Maintain visitor records — who visited, duration, nature of issue — both physically and digitally.
• Manage overall office filing and data management (3-room office).
• Handle incoming calls professionally and take follow-ups.
• Schedule meetings with clients and manage a meeting calendar.
• Send reminders and take follow-ups on scheduled meetings.
• Work as Executive Assistant to the director: prepare daily task lists, send reminders, and follow up on completed/pending tasks and meeting status.
• Use AI tools for daily office productivity.

Requirements :

• Excellent spoken and written Gujarati communication skills.
• Basic computer skills (MS Office/Google Sheets) and comfort using AI tools.
• Well-organized, good with people, patient temperament.
• Prior experience in office administration/front desk/EA role preferred.