Project Manager

Position: Project Manager

Department: Projects / Operations

Location: Ranchi, Jharkhand

Experience: 3–7 Years

Employment Type: Full-Time

Industry: Interior Design / Modular Furniture / Construction / Project Execution

Reporting To: Senior Business Manager / Operations Head

1. Job PurposeThe Project Manager will be responsible for the end-to-end execution of interior and modular furniture projects, ensuring projects are completed within the committed timeline, budget, quality standards, and client expectations.

The Project Manager will coordinate between the client, designer, sales team, production team, vendors, site in-charge, carpenters, installers, and management to ensure smooth project execution.

• 2. Key ResponsibilitiesA. Project Planning & ExecutionTake complete ownership of assigned projects from project handover to final completion.
• Study the approved design, quotation, BOQ, scope of work, and project requirements.
• Prepare a detailed project execution plan and timeline.
• Plan activities such as measurement, material procurement, production, delivery, installation, finishing and handover.
• Ensure work is executed as per approved drawings and specifications.
• Monitor project progress against planned timelines.
• B. Client CoordinationAct as the primary point of contact for the client during project execution.
• Conduct regular client meetings/site visits.
• Provide timely updates regarding project progress.
• Understand and resolve client concerns, complaints and execution-related issues.
• Obtain approvals wherever required.
• Maintain professional communication and ensure a positive client experience.

C. Team CoordinationCoordinate effectively with:

• Business Development / Sales Team
• Designers
• Site In-charge
• Production Team
• Procurement Team
• Carpenters & Installers
• Electricians / Plumbers / Civil Contractors
• Vendors & Subcontractors
• Accounts Team

Ensure that every department completes its activity within the required timeline.

• D. Site ManagementConduct regular site inspections.
• Monitor manpower and productivity.
• Ensure proper sequence of work at site.
• Check dimensions, installation quality and finishing.
• Identify site-related issues before they affect the project timeline.
• Ensure proper housekeeping and safety at the site.
• Coordinate rectification and snagging activities.
• E. Material & Procurement ManagementPrepare material requirements based on project schedules.
• Coordinate with procurement and vendors for timely material availability.
• Track material orders, production and deliveries.
• Ensure materials received at site match approved specifications.
• Minimize material wastage, damage and shortage.
• F. Quality ControlEnsure execution as per approved design and company quality standards.
• Conduct quality checks at different stages of execution.
• Identify defects and ensure timely rectification.
• Conduct final quality inspection before client handover.
• Prepare and close the project snag list.
• G. Timeline ManagementMaintain the project schedule and milestone tracker.
• Monitor daily and weekly progress.
• Identify potential delays and take corrective action.
• Escalate critical delays to management immediately.
• Ensure projects are completed within the committed delivery date.
• H. Cost & Commercial ControlMonitor project costs against the approved quotation/BOQ.
• Control additional and unnecessary expenses.
• Ensure additional work is executed only after proper approval.
• Coordinate with accounts regarding client payment milestones.
• Support the sales/accounts team in collection of pending payments linked to project milestones.

I. Documentation & ReportingMaintain complete project documentation, including:

• Project Handover Form
• Approved Drawings
• BOQ / Quotation
• Site Measurement
• Project Schedule
• Material Requirement
• Purchase/Production Status
• Daily/Weekly Progress Report
• Client Approval Records
• Change Requests
• Site Photos
• Snag List
• Completion & Handover Documents

Update project status regularly in the company's Project Management / CRM software.

3. Key Performance Indicators (KPI)The Project Manager will be evaluated on:

KPIMeasurementProject CompletionProjects completed within committed timelineTimeline Adherence% milestones achieved on timeQualityNumber of defects/rework complaintsClient SatisfactionClient feedback and complaintsCost ControlProject cost vs. approved budgetSite ProductivityManpower utilization and productivityMaterial ManagementMaterial wastage/damage/shortageSnag ClosureTime taken to close snagsDocumentationAccuracy and timely updatingPayment CoordinationSupport in milestone-based collectionsOwnershipResponse time and issue resolutionTeam ManagementCoordination and productivity of site team

• 4. Required SkillsTechnical SkillsProject planning and execution
• Interior execution knowledge
• Modular furniture knowledge
• BOQ and quotation understanding
• Site measurement
• Material knowledge
• Vendor management
• Basic understanding of civil, electrical, plumbing and carpentry work
• Quality control
• Project scheduling

Software SkillsCandidate should be comfortable with:

• Excel / Google Sheets
• Project Management Software
• CRM
• AutoCAD – basic understanding preferred
• MS Office / Google Workspace

Experience with Dzylo or similar project management software will be an advantage.

5. Behavioural CompetenciesThe ideal candidate should demonstrate:

• Strong ownership and accountability
• Excellent communication skills
• Problem-solving ability
• Leadership and team management
• Client-handling skills
• Time management
• Decision-making ability
• Ability to work under pressure
• Attention to detail
• Strong follow-up skills
• Proactive approach
• Ability to manage multiple projects simultaneously

Most importantly: The Project Manager must take ownership of the project rather than simply coordinate between departments.

6. Qualification & ExperienceEducation:

Bachelor's degree/diploma in Civil Engineering, Interior Design, Architecture, Construction Management, or a related field preferred.

Experience:

3–7 years of experience in:

• Interior Projects
• Modular Furniture
• Residential Interiors
• Commercial Interiors
• Construction
• Fit-out Projects
• Furniture Installation

Candidates with strong practical site-execution experience may also be considered.

7. Authority & AccountabilityThe Project Manager will be responsible for:

Plan → Coordinate → Execute → Monitor → Control → Resolve → Complete → Handover

The PM must immediately escalate to management:

• Major timeline risks
• Client disputes
• Major quality issues
• Cost overruns
• Material shortages
• Vendor failures
• Manpower shortages
• Scope changes
• Payment-related project risks

8. Ideal Candidate ProfileWe are looking for a hands-on Project Manager who can independently manage projects from start to finish.

The candidate should not only sit in the office and prepare reports but should be actively involved at the site, understand execution problems, coordinate teams, solve issues quickly and ensure that the project is delivered as committed.

Success in this role means:Right Design + Right Material + Right Execution + Right Quality + Right Timeline + Happy Client