Executive Assistant

EXECUTIVE ASSISTANT

Interior Design Firm | Pune

Qualification

Graduate in any discipline

Secretarial / Administration qualification preferred

Role:

 We are looking for a proactive, organised and dependable Executive Assistant to support management in day-to-day coordination, follow-ups, scheduling, project administration and selected personal work.

The role requires someone who can take ownership of assigned tasks, follow up consistently and ensure timely closure.

Key Responsibilities:

Follow up with clients, vendors, contractors, consultants and internal team members to ensure timely action and closure.

Coordinate meetings, appointments, schedules and daily priorities.

Track tasks, deadlines, pending matters and commitments.

Take ownership of assigned follow-ups and ensure nothing important is missed.

Maintain project documentation, reports and trackers.

Handle day-to-day administrative and coordination activities.

Assist management with operational requirements and personal scheduling as required.

Requirements:

0–3 years of experience as an Executive Assistant, Personal Assistant, Office Coordinator or in a similar role.

Strong follow-up and coordination skills — this is the key requirement.

Basic working knowledge of MS Excel and MS Word.

Basic English reading and writing skills.

Organised, proactive and detail-oriented.

Honest, dependable and trustworthy, with discretion when handling confidential information.

Stable work history and willingness to learn and adapt.

Ability to take ownership and follow through until completion.

Prior knowledge of interior design, architecture or construction is not needed.

Training & Domain Knowledge:

Industry-specific knowledge and processes will be taught through structured, day-to-day on-the-job training.

The candidate will gradually be trained in interior design projects, office processes, vendor coordination, site-related activities, documentation and project follow-up.

A willingness to learn, understand the process and apply it independently is expected.

Compensation:

Will depend on experience and suitability.

Location:

Model Colony, Shivajinagar, Pune