Data Entry Specialist

A. Purchase & Material Receipt Entries

1. Enter every purchase bill in Tally/ERP within 24 hours of receipt accurately.

2. Prepare GRN entries from weighbridge slips and inward register, record the actual received weight, and report any shortage vs. invoice.

3. Link scanned copies of the invoice, weighbridge slip, e-way bill and Test Certificate (TC) to each entry so every purchase is traceable in one click.

B. Sales Invoicing & Dispatch Documentation

1. Generate sales invoices, delivery challans and e-way bills for every dispatch.

2. Verify customer name, GSTIN, HSN code, rate, weight and tax rate before printing any invoice, ensuring zero billing errors.

3. Update the dispatch register with vehicle number, transporter, LR number and delivery status, and file signed delivery proofs.

C. Inventory & Stock Records

1. Post daily stock movements: grade-wise and size-wise: material inward, issue for cutting, cut pieces produced, sales dispatch and scrap generated.

2. Share the daily materials report with Operations and Sales.

3. Support physical stock count by preparing count sheets and entering physical vs. book differences for reconciliation.

D. Job Work Records

1. Enter every job card with input material weight, pieces produced, output weight, process scrap, machine and processor details.

2. Calculate yield % for each job and flag jobs where scrap exceeds the norm set by management.

3. Create and Maintain job work challans and inward/outward records for material sent to or received back from outside processors.

E. MIS Reporting & Master Data

1. Prepare the daily sales and dispatch summary, weekly purchase register and monthly MIS in the prescribed Excel formats.

2. Maintain customer, vendor, item/grade and rate masters in ERP and excel.

3. Create and maintain master data for vendors, customers, materials etc accurately.

F. Data Accuracy, Document Control & Confidentiality

1. Cross-check every entry with its source document before saving, and self-audit a sample of the previous day’s entries every morning.

2. File physical documents month-wise and document-wise with scanned backups to ensure any document can be retrieved immediately.

3. Keep rates, customer, vendor and financial data strictly confidential.