Purchase Executive

Job Description – Purchase & Vendor Management Executive

Department: Purchase & Procurement

Position: Purchase & Vendor Management Executive

Job Summary We are looking for a Purchase & Vendor Management Executive who will be responsible for purchasing products and raw materials from the Delhi/NCR market for our e-commerce business. The candidate will manage existing vendors, develop new vendors, negotiate prices, place purchase orders, and ensure timely availability of products.

Key Responsibilities

1. Market Purchase

• Visit Delhi/NCR wholesale markets to source products as per company requirements.
• Search for new products, suppliers, manufacturers, and wholesalers.
• Purchase products at competitive prices while maintaining required quality.
• Compare prices and product quality from different suppliers.
• Coordinate transportation of purchased goods to the warehouse.

2. Vendor Management

• Maintain good relationships with existing vendors.
• Regularly communicate with vendors regarding prices, availability, quality, and delivery.
• Follow up with vendors for pending orders and deliveries.
• Resolve issues related to shortages, damaged goods, wrong products, and quality problems.
• Maintain updated vendor details and purchase history.

3. New Vendor Development

• Identify and contact new vendors, manufacturers, wholesalers, and distributors.
• Visit markets and vendor locations to evaluate suppliers.
• Collect product samples and quotations.
• Negotiate pricing, payment terms, minimum order quantities, and delivery timelines.
• Create and maintain new vendor records in the company system.

4. Purchase from Existing Vendors

• Check inventory requirements and purchase plans.
• Prepare and place orders with existing vendors.
• Follow up regularly until the order is received.
• Ensure the correct quantity, product, specification, and agreed price.
• Coordinate with the warehouse team during receiving and verification.

5. Product Sourcing for E-commerce

• Source new and trending products suitable for online selling.
• Find products according to customer demand and company requirements.
• Collect product specifications, prices, packaging details, and MOQ.
• Support the e-commerce team in developing new products and gift combinations.

6. Price & Negotiation

• Negotiate the best possible purchase price with vendors.
• Compare market prices before finalizing purchases.
• Negotiate bulk purchase discounts and better payment terms.
• Regularly check market price changes and update the purchase team.

7. Documentation & Reporting

• Maintain purchase records, vendor records, quotations, and invoices.
• Prepare daily/weekly purchase reports.
• Track pending purchase orders and expected delivery dates.
• Maintain records of vendor rates and product-wise purchase prices.

Required Skills

• Good knowledge of Delhi/NCR wholesale markets.
• Strong vendor communication and negotiation skills.
• Ability to identify good-quality products at competitive prices.
• Good knowledge of MS Excel / Google Sheets.
• Basic knowledge of e-commerce products and procurement.
• Good follow-up and coordination skills.
• Ability to travel to Delhi/NCR markets for purchasing.
• Honest, responsible, and organized.

Preferred Candidate

• Experience: 1–4 years in purchase, procurement, vendor management, wholesale market, or e-commerce.
• Candidates with existing knowledge of Delhi wholesale markets will be preferred.
• Must be comfortable with regular market visits.
• Two-wheeler and valid driving licence preferred.

Key Performance Areas (KPI)

• Competitive purchase pricing
• Timely availability of products
• New vendor development
• Vendor reliability and quality
• Reduction in purchase cost
• Timely completion of purchase orders
• Proper purchase and vendor documentation

Working Style: The candidate should be market-oriented, proactive, good at negotiation, and comfortable travelling in Delhi/NCR markets to find products and suppliers for the company's e-commerce operations.