Tender Executive

JOB DESCRIPTION – TENDER EXECUTIVE (GOVERNMENT E-PROCUREMENT / GeM PORTAL)Company Name: Seagul Infotech

Job Title: Tender Executive – GeM Portal & Government Tenders

Job Type: Full-Time

Department: Tendering & Documentation

Job SummarySeagul Infotech is looking for a detail-oriented and responsible Tender Executive with practical knowledge of the Government e-Marketplace (GeM) Portal, government e-tendering processes, and tender documentation. Candidates with prior experience in IT hardware, computer peripherals, networking equipment, CCTV systems, and Annual Maintenance Contracts (AMC) tenders will be given preference.

The candidate will be responsible for identifying suitable tenders, preparing bid documents, submitting bids on time, and coordinating the complete tendering process.

1. Key ResponsibilitiesGeM Portal & Tender Management
2. 
   

• Search, identify, and evaluate relevant tenders on the GeM Portal and other government e-procurement portals.
• Review GeM bids, eligibility criteria, technical specifications, ATC, scope of work, and submission deadlines.
• Prepare and submit online bids, quotations, and required declarations within the prescribed timelines.
• Monitor bid status, technical evaluation, financial evaluation, L1 status, and contract awards.

1. Tender Documentation
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• Prepare, verify, and maintain tender-related documents, including:
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• Technical and financial bid documents.
• Company profiles and experience certificates.
• Work orders, purchase orders, and work completion certificates.
• MSME/Udyam, GST, PAN, and other statutory documents.
• EMD exemption documents, EMD details, and bid security declarations, wherever applicable.
• OEM authorization, MAF, Make in India certificates, and technical compliance sheets.
• Undertakings, affidavits, declarations, and other annexures.
• Draft clarification requests, representations, and emails to buyers regarding tender requirements.
• Ensure all documents are accurate, properly formatted, signed, stamped, and uploaded as required.

1. IT & CCTV Tendering
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• Handle tenders related to desktops, laptops, servers, printers, networking equipment, UPS systems, CCTV cameras, NVRs, switches, and related IT products.
• Understand AMC/CAMC tenders, preventive maintenance, comprehensive and non-comprehensive maintenance, manpower requirements, and scope of work.
• Prepare item-wise price breakups, rate analysis, BOQs, and financial calculations.
• Check technical specifications and prepare compliance statements against tender requirements.

1. MS Office & Computer Skills
2. 
   

• Prepare and edit documents using MS Word.
• Work with MS Excel for quotations, BOQs, price calculations, comparison sheets, and tender trackers.
• Use MS PowerPoint and PDF tools whenever required.
• Scan, merge, convert, compress, and organize documents for online submission.

1. Follow-Up & Record Management
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• Track tender deadlines, bid submissions, results, contract awards, and pending clarifications.
• Maintain a record of submitted tenders, bid numbers, quoted prices, and outcomes.
• Coordinate with internal teams for technical documents, pricing, OEM authorization, and other requirements.
• Follow up with government buyers regarding technical evaluation, contract placement, and documentation.
• Maintain confidentiality and ensure timely completion of assigned tasks.
• Eligibility & Required SkillsGraduate in any discipline; candidates with relevant tendering experience will be preferred.
• Practical working knowledge of the GeM Portal and government e-tendering.
• Good knowledge of MS Word, MS Excel, PDF editing, and basic computer operations.
• Strong documentation, drafting, email writing, and file management skills.
• Good attention to detail and ability to work under strict deadlines.
• Basic understanding of government procurement procedures, tender eligibility, and technical bid requirements.
• Ability to manage multiple tenders simultaneously.
• Preferred ExperiencePrior experience in filling and submitting IT Hardware, CCTV, Networking, UPS, Printer, AMC/CAMC, and IT Services tenders.
• Experience working with GeM bids, BOQs, ATC clauses, technical compliance, and financial bid submissions.
• Knowledge of MSME benefits, EMD exemptions, OEM authorization, Make in India requirements, and government procurement documentation.
• Experience in handling technical bid rejections, buyer clarifications, representations, and tender-related correspondence.

Preference will be given to candidates who have independently handled and successfully submitted IT and CCTV-related government tenders on the GeM Portal.

• Personal AttributesHonest, disciplined, proactive, and detail-oriented.
• Good written communication skills in English and Hindi.
• Ability to identify document discrepancies and resolve tender-related issues.
• Responsible for meeting submission deadlines without compromising document accuracy.