Personal Secretary

Urgent Hiring: Personal Secretary cum Business Development Manager (PS cum BDM)

Contact: 9560442606

Experience Required: Minimum 2+ Years

Salary: ₹30,000 – ₹50,000 per month

Working Days: Monday to Saturday

Employment Type: Full-Time

Role: Personal Secretary cum Business Development Manager

Immediate joiners only

Job Overview: We are looking for a smart, confident, well-organized and professionally presentable Personal Secretary cum Business Development Manager to work closely with the Directors and support them in managing business activities, client relationships, meetings and business development initiatives.

The candidate will be required to attend meetings on behalf of the Directors whenever required, visit clients for business meetings, coordinate with prospective and existing clients, follow up on business opportunities and ensure smooth execution of business deals and commitments.

This role requires excellent communication, relationship management, coordination and negotiation skills, along with the ability to independently handle responsibilities and represent the company professionally.

Key Responsibilities

Managing Meetings on Behalf of Directors Attend meetings with clients, business partners, vendors and other stakeholders on behalf of the Directors when required.

• Understand the purpose and requirements of each meeting and communicate the company's offerings and business proposals effectively.
• Take meeting notes, understand action points and ensure timely follow-up.
• Coordinate with internal teams to ensure commitments made during meetings are properly executed.
• Maintain confidentiality regarding business discussions, clients and company information.

Client Visits & Relationship Management

Visit existing and prospective clients for meetings, discussions and business negotiations.

• Build and maintain strong professional relationships with clients.
• Understand client requirements and coordinate internally to provide appropriate solutions.
• Follow up with clients regularly regarding proposals, quotations, agreements and ongoing business discussions.
• Act as a professional representative of the Directors and the company during client interactions.

Business Development

Identify and follow up on new business opportunities.

• Generate leads through client references, networking, market research and business contacts.
• Conduct initial discussions with prospective clients and understand their business requirements.
• Present company services, proposals and commercial terms to potential clients.
• Coordinate with the Directors during negotiations and business discussions.
• Follow up consistently until the deal is successfully closed.
• Maintain a healthy pipeline of prospective clients and business opportunities.

Business Deal Coordination

Coordinate between clients, Directors and internal teams for smooth execution of business deals.

• Ensure all agreed terms, timelines and deliverables are properly communicated.
• Track the progress of ongoing deals and identify any delays or issues.
• Follow up with concerned departments to ensure timely completion of commitments.
• Assist in preparing proposals, quotations, presentations and other business documents.
• Support the Directors in negotiations and commercial discussions.

Personal Secretary Responsibilities:

• Manage and coordinate the Directors' meetings, appointments and schedules.
• Maintain a daily calendar and ensure important meetings and commitments are properly scheduled.
• Coordinate calls, meetings and appointments with clients and business associates.
• Prepare meeting agendas and required documents when necessary.
• Maintain records of important meetings, follow-ups and business commitments.
• Handle professional communication and correspondence on behalf of the Directors when required.
• Ensure timely reminders and follow-ups for important tasks and meetings.
• Maintain complete confidentiality of sensitive business information.

Required Skills & Competencies

Excellent verbal and written communication skills.

• Strong client handling and relationship management abilities.
• Good negotiation and convincing skills.
• Confident and professional personality.
• Strong follow-up and coordination skills.
• Good business understanding and commercial awareness.
• Ability to independently attend client meetings and represent the company.
• Strong organizational and time-management skills.
• Ability to manage multiple tasks and priorities simultaneously.
• Good knowledge of MS Office, Google Workspace, email and basic business documentation.
• Should be comfortable with client visits and travelling within the city as required.
• Ability to communicate professionally with senior management, clients and business partners.

Candidate Profile:

Minimum 2+ years of relevant experience in Personal Secretary, Executive Assistant, Business Development, Client Relationship Management, Sales or a similar role.

• Candidates with experience working directly with Directors, Founders, CEOs or senior management will be preferred.
• Should be confident in attending meetings and interacting with senior-level clients.
• Should have a professional appearance and personality.
• Should be proactive, responsible and result-oriented.
• Must have excellent follow-up skills and the ability to take ownership of assigned responsibilities.
• Should be flexible with client meetings and business travel as required.
• Immediate joiners only

Key Performance Areas

Successful coordination of Director-level meetings.

• Number and quality of client meetings handled.
• New business opportunities generated.
• Client follow-ups and relationship management.
• Successful conversion and closure of business deals.
• Smooth coordination and execution of client commitments.
• Timely completion of assigned tasks and follow-ups.

Salary & Working Details:

Salary: ₹30,000 – ₹50,000 per month, depending on experience, skills and interview performance

Working Days: Monday to Saturday

Working Hours: As per company schedule and business requirements

Experience: Minimum 2+ years

Job Type: Full-Time

Contact: 9560442606

Ideal CandidateThe ideal candidate should be someone who can act as an extension of the Directors, confidently interact with clients, attend meetings, manage follow-ups, develop business relationships and ensure that discussions are converted into successful business opportunities.

The candidate should be smart, presentable, trustworthy, highly organized, proactive and excellent at communication and coordination.