Executive Assistant To Director – Operations & Coordination

Location Harkesh: Nagar, Okhla, New Delhi

Industry IT Hardware: – National & International Sales (Computer Peripherals & Accessories)

Experience: 3–5 years

Employment Type: Full-Time

Department: Director's Office / Operations & Coordination

Working Days: Monday to Saturday

Working Hours: 10 AM to 7 PM

About Us

_________________________________________________________________________________________________________________

Matrix Info Systems Pvt. Ltd. is an IT hardware company dealing in computer peripherals, and accessories, with a strong presence across India and international markets.

About the Role

·      We are looking for an experienced Executive Assistant to the Director who can seamlessly manage both executive support and operational coordination.

·      This is not a purely administrative role — the person will act as a single point of coordination between the Director's office and various departments including Production, Sales, and Operations, ensuring smooth execution of the Director's schedule and cross-functional priorities.

·      Candidates with prior experience in the IT hardware / electronics / IT peripherals industry, especially in fast-paced, sales-driven B2B environments, will be preferred.

Key Responsibilities

Executive Support

·      Manage the Director's calendar, appointments, and daily schedule.

·      Arrange national and international meetings, documentation, and follow-ups.

·      Handle flight bookings, hotel reservations, and complete domestic and international travel itineraries.

·      Draft, proofread, and manage correspondence, reports, and presentations on behalf of the Director.

Operational Coordination

·      Coordinate with Production, Sales, Operations, and other departments to track deliverables and follow up on action items on the Director's behalf.

·      Support production management coordination by liaising between departments to ensure timelines are met.

·      Plan and execute internal and external events such as client meetings, conferences, team events, and dealer/distributor meets.

·      Maintain MIS and trackers for ongoing projects, approvals, and pending action items.

General

·      Maintain confidentiality of sensitive business and strategic information.

·      Prepare meeting agendas and minutes, and ensure timely circulation and follow-up.

·      Handle ad-hoc administrative and operational tasks as required by the Director's office.

Requirements

Must Have

·      Proven experience as an Executive Assistant / Executive Coordinator supporting senior leadership at Director level.

·      Strong experience in domestic and international travel and visa documentation coordination.

·      Excellent written and verbal communication skills in English and Hindi.

·      Strong MS Office skills, including Excel, PowerPoint, and Outlook.

·      Ability to multitask and coordinate with multiple departments simultaneously.

Good to Have

·      Prior experience in the IT hardware / electronics / IT peripherals industry.

·      Experience with event planning and execution, including corporate events, dealer meets, and exhibitions.

·      Exposure to production or operations coordination in a manufacturing or trading setup.

Qualification

_________________________________________________________________________________________________________________

Graduate / Postgraduate in any stream; a background in Business Administration is preferred.

How to Apply

Interested candidates can share their updated resume with the HR Team.

Name: Kumkum

Email: sukritika.singh@mis-pl.com

Phone/WhatsApp: 9289967815