Executive Assistant

Position: Executive Assistant (EA)

Experience: Minimum 5 Years

Location: Delhi

Salary: Up to ₹32,000 per month

Employment Type: Full-Time

Joining: Immediate Joiner Preferred

Job SummaryWe are looking for a highly proactive and experienced Executive Assistant to provide comprehensive administrative and business support to senior management. The ideal candidate should be confident, well-organised, excellent in communication, capable of taking decisions independently, and comfortable handling confidential and time-sensitive responsibilities.

The candidate should have prior experience working closely with senior management and should be capable of managing tasks independently with minimal supervision.

• Key ResponsibilitiesManage the calendar, meetings, appointments, and schedules of senior management.
• Coordinate internal and external meetings and ensure timely follow-ups.
• Handle domestic and international travel bookings, including flights, hotels, transportation, and itineraries.
• Prepare and maintain travel plans and schedules.
• Manage emails, calls, correspondence, and day-to-day communication on behalf of management whenever required.
• Prepare presentations, reports, MIS, documents, and business-related reports.
• Maintain important records, files, and confidential information.
• Coordinate with internal departments, clients, vendors, and external stakeholders.
• Follow up with different teams on tasks assigned by management and ensure timely closure.
• Independently handle routine decisions and operational requirements within defined authority.
• Proactively identify pending tasks, upcoming requirements, and potential issues and take action before escalation.
• Assist management with sales, accounts, business coordination, and operational activities whenever required.
• Maintain trackers and prepare regular updates for management.
• Handle multiple priorities and urgent requirements efficiently.
• Perform other responsibilities assigned by senior management.
• Mandatory SkillsMinimum 5 years of relevant experience as an Executive Assistant / Personal Assistant / Management Assistant.
• Excellent verbal and written communication skills.
• Strong knowledge of MS Excel, including:
• VLOOKUP
• HLOOKUP
• Pivot Tables
• Basic formulas and data management
• Excellent calendar and meeting management skills.
• Hands-on experience in travel bookings and itinerary management.
• Strong follow-up and coordination skills.
• Ability to work independently and take decisions when required.
• Highly proactive with strong organisational and time-management skills.
• Ability to handle confidential information with discretion.
• Comfortable working in a fast-paced environment and managing multiple tasks simultaneously.
• Good to HaveKnowledge of Sales processes and business coordination.
• Basic knowledge of Accounts/Finance.
• Experience in preparing MIS and business reports.
• Experience dealing with senior management, clients, vendors, and external stakeholders.
• Experience in an IT, hardware, trading, manufacturing, or corporate environment will be an advantage.

Candidate ProfileThe ideal candidate should be:

• Proactive and self-driven
• Smart and confident in communication
• Good at decision-making and problem-solving
• Highly organised and detail-oriented
• Capable of working with minimal supervision
• Comfortable handling urgent and confidential matters
• Strong in follow-ups and execution
• Flexible and willing to take ownership beyond routine EA responsibilities

Important RequirementImmediate joiners will be preferred.

Salary: Up to ₹32,000 per month, depending on experience and suitability for the role.