Account Executive (Accounting)

M INTERGRAPH SYSTEMS PVT. LTD.JOB DESCRIPTIONAccounts Receivable (AR) Assistant / ExecutiveDepartment: Finance & Accounts

Designation: Accounts Receivable Assistant / Executive

Reporting To: Accounts / Finance Manager

Location: As per company requirements

Employment Type: Full-time

1. Job ObjectiveTo support the day-to-day Accounts Receivable (AR) function by ensuring accurate customer account reconciliation, timely collection follow-ups, payment tracking, payment allocation, and preparation of collection reports. The role will help improve collection efficiency, maintain accurate AR records, reduce overdue outstanding balances, and ensure timely resolution of customer account-related issues.

2. Key ResponsibilitiesA. Customer Account Reconciliation

• Perform regular customer ledger reconciliation and identify discrepancies.
• Investigate differences in customer balances and coordinate with relevant teams for resolution.
• Support reconciliation of customer accounts and closure of old outstanding items.
• Maintain accurate customer account statements and reconciliation records.

B. Outstanding and Ageing Management

• Prepare and regularly update customer-wise outstanding and ageing reports.
• Monitor overdue invoices and identify critical or long-pending outstanding balances.
• Highlight overdue accounts and collection risks to the reporting manager.
• Track pending invoices, deductions, credit notes, and other payment-related issues.

C. Customer Follow-ups and Collections

• Conduct routine customer payment follow-ups through email and phone.
• Track payment commitments and maintain proper follow-up records.
• Coordinate with customers to ensure timely clearance of outstanding invoices.
• Escalate delayed payments and unresolved collection issues to the reporting manager.

D. Payment Tracking and Allocation

• Monitor customer payments and maintain payment tracking records.
• Coordinate with the accounts team for timely allocation of receipts against customer invoices.
• Identify and assist in resolving unallocated, unidentified, or short payments.
• Verify payment details and maintain accurate customer receipt records.

E. MIS and Reporting

• Prepare daily and weekly collection MIS reports.
• Update collection status, overdue balances, payment commitments, and actual receipts.
• Maintain customer-wise collection trackers and follow-up reports.
• Provide timely and accurate AR information to the reporting manager.

F. Cross-functional Coordination

• Coordinate with Sales, Accounts, and customers regarding invoice and payment-related issues.
• Follow up on invoice discrepancies, missing documents, and other collection-related queries.
• Support timely resolution of disputes that may delay customer payments.
• Coordinate with internal teams to facilitate collection closure.

G. Documentation and Record Maintenance

• Maintain customer-wise payment records, ledger statements, reconciliations, and supporting documents.
• Ensure proper filing and updating of AR-related records.
• Maintain records of customer communications, payment commitments, and collection actions.
• Support internal reviews, audits, and other finance-related requirements as needed.
• 3. Educational QualificationsGraduate in Commerce, Accounting, Finance, or a related field.
• Additional accounting or finance qualifications will be an advantage.
• 4. Experience1–3 years of experience in Accounts Receivable, collections, accounting, or a similar finance role.
• Freshers with strong accounting knowledge and communication skills may also be considered for an assistant-level position.
• 5. Required Skills and CompetenciesBasic knowledge of accounting principles and Accounts Receivable processes.
• Good working knowledge of MS Excel for reconciliation, data tracking, and reporting.
• Familiarity with ERP/accounting software such as SAP, Oracle, Tally, or similar systems is preferred.
• Good communication and customer follow-up skills.
• Strong attention to detail and numerical accuracy.
• Ability to prioritize tasks and meet reporting deadlines.
• Good coordination, documentation, and problem-solving skills.
• 6. Key Performance Indicators (KPIs)Accuracy and timely completion of customer ledger reconciliations.
• Timely updating of outstanding and ageing reports.
• Consistency of customer payment follow-ups.
• Tracking of payment commitments and collection status.
• Timely identification and escalation of overdue invoices.
• Accuracy of payment allocation and reduction of unallocated receipts.
• Timely preparation and submission of daily/weekly collection MIS.
• Resolution of customer account discrepancies and old outstanding items.

7. Expected OutcomeThe Accounts Receivable Assistant / Executive will provide dedicated operational support to the AR function at M Intergraph Systems Pvt. Ltd., improve the efficiency of routine activities, strengthen collection follow-ups, maintain accurate customer records, and support faster resolution of outstanding balances. This will enable better monitoring of receivables and allow the existing team to focus on higher-priority financial activities.

Prepared for: M Intergraph Systems Pvt. Ltd.

Department: Finance & Accounts