Administrative, MIS & HR Executive.

Job Title: Administrative, MIS & HR ExecutiveJob DescriptionWe are looking for a responsible, organised, and detail-oriented Administrative, MIS & HR Executive to manage daily office administration, documentation, data entry, record maintenance, enquiry handling, MIS reporting, and basic Human Resources (HR) activities for our company. The candidate will be responsible for maintaining accurate records, supporting employee-related activities, coordinating with internal departments, and ensuring smooth day-to-day office operations.

• Key Responsibilities1. Administrative & Office ManagementMaintain daily records of receipts and inward/outward entries.
• Maintain registers, files, documents, and other office records.
• Handle incoming phone calls, customer enquiries, and general queries from donors, beneficiaries, and visitors.
• Coordinate with internal departments and team members for smooth operations.
• Track pending entries, documents, and other administrative activities.
• Ensure accuracy, confidentiality, and proper maintenance of organisational records.
• Perform general administrative and documentation tasks as required.
• Ensure the office runs smoothly through proper coordination and follow-up.
• 2. MIS, Data Entry & ReportingEnter, update, and maintain data in MS Excel.
• Prepare and maintain daily, weekly, and monthly MIS reports.
• Maintain accurate databases, records, registers, and reporting formats.
• Verify data entries and correct discrepancies to ensure data accuracy.
• Track pending reports, entries, and documentation.
• Prepare data summaries and reports as required by management.
• Maintain proper filing and backup of digital records.
• Ensure timely submission of reports and completion of assigned data-related tasks.
• 3. HR & Employee ManagementMaintain employee records, personal files, joining documents, and other HR-related documentation.
• Assist with recruitment activities, including job posting, candidate coordination, interview scheduling, and follow-ups.
• Coordinate the joining and onboarding process for new employees.
• Maintain attendance records, leave records, and employee details.
• Update employee databases and HR-related MIS reports in MS Excel.
• Assist in preparing appointment letters, offer letters, employee ID details, and other HR documents as authorised.
• Coordinate with employees regarding attendance, leave applications, document submission, and routine HR queries.
• Maintain records of employee joining, resignation, exit formalities, and other employment-related updates.
• Assist in maintaining training records, employee information, and other HR registers.
• Coordinate with management regarding staffing requirements, employee documentation, and HR-related administrative activities.
• Maintain confidentiality of employee information and HR records.
• Support payroll preparation by maintaining accurate attendance, leave, and employee data and coordinating with the authorised payroll team.
• Assist in ensuring that employee documentation and HR processes are completed on time.
• Perform additional HR and administrative responsibilities as assigned by management.
• Required SkillsBasic to good knowledge of MS Excel and MS Office.
• Good data entry and record-keeping skills.
• Good communication and coordination skills.
• Attention to detail and ability to maintain accurate records.
• Basic computer knowledge and email handling.
• Ability to manage multiple tasks and meet deadlines.
• Basic understanding of HR documentation, employee records, attendance, and leave management.
• Ability to handle recruitment coordination, employee communication, and follow-up activities.
• Good organisational and time-management skills.
• Ability to maintain confidentiality of company, employee, and organisational information.
• Willingness to handle both administrative and HR responsibilities.
• EligibilityEducation: 12th Pass / Graduate.
• Experience: Freshers and experienced candidates can apply.
• Languages: Hindi and basic English; knowledge of the local language is an advantage.
• Computer Skills: Basic knowledge of MS Office, MS Excel, email, and data entry.

Preferred CandidateA sincere, organised, and responsible individual who is comfortable with computer work, documentation, reporting, employee record management, recruitment coordination, and handling enquiries. The candidate should be able to manage administrative, MIS, and basic HR activities efficiently while maintaining accuracy, confidentiality, and timely completion of assigned work.

Job TypeFull-time

Overall RoleThe selected candidate will be responsible for handling Administration + MIS + HR activities and ensuring proper office coordination, accurate documentation, employee record maintenance, timely reporting, and smooth day-to-day operations of the organisation.