Tender Executive

Tender ExecutiveJob SummaryProactive In & Out Advertising Pvt. Ltd. is looking for a detail-oriented and proactive Tender Executive to manage the end-to-end tendering and bidding process. The role involves identifying relevant government and private tenders, reviewing requirements, preparing bid documentation, coordinating with internal teams, and ensuring timely and compliant submission of tenders.

• Key ResponsibilitiesMonitor and identify relevant tenders on government portals, GeM, municipal corporation websites, private platforms, and other related tender portals, particularly for OOH advertising and media opportunities.
• Review tender documents, eligibility criteria, scope of work, technical specifications, commercial requirements, timelines, and submission conditions.
• Prepare and compile complete tender and bid documents, including technical, commercial, financial, and compliance-related documentation.
• Coordinate with Sales, Operations, Finance, and Legal teams for pricing, BOQs, EMDs, Bank Guarantees, approvals, and required supporting documents.
• Ensure all declarations, certificates, annexures, statutory documents, and other tender-related paperwork are complete, accurate, and up to date.
• Prepare commercial comparisons and assist in evaluating tender feasibility, pricing, and profitability.
• Manage online and offline tender submission processes and ensure all documents are submitted within the specified deadlines.
• Handle tender documentation and submissions across GeM and other relevant government and private tender portals.
• Monitor corrigenda, amendments, pre-bid meetings, clarifications, and updates related to active tenders.
• Coordinate and respond to pre-bid queries and assist in preparing required clarifications and submissions.
• Maintain an organised database of tenders, bid documents, submission dates, tender status, results, and related records.
• Track tender results and follow up on bid outcomes.
• Support documentation and coordination requirements for successful bids, work orders, and contract-related processes.
• Maintain confidentiality of company information, commercial terms, pricing, tender documents, and other sensitive business data.
• RequirementsBachelor’s degree in Business Administration, Commerce, Marketing, or a related field.
• 2–4 years of experience in tendering, bidding, procurement, documentation, or a similar role.
• Experience in OOH advertising, media, infrastructure, or a related industry will be an added advantage.
• Good understanding of government and private tendering processes.
• Hands-on experience with online tender portals, GeM, and other relevant bidding platforms.
• Strong knowledge of MS Excel, MS Word, and document management.
• Excellent attention to detail and accuracy in documentation.
• Strong organisational, coordination, follow-up, and deadline management skills.
• Good written and verbal communication skills.
• Ability to coordinate effectively with multiple internal teams and external stakeholders.
• Ability to manage multiple tenders and deadlines simultaneously.

Employment DetailsJob Type: Full-time

Experience: 2–4 years

Industry: Advertising / Media / OOH Advertising

Department: Tendering / Business Development

Location: Mumbai