Secretary / Executive Assistant

*Job Description – Executive Assistant (EA)*

Position: Executive Assistant (EA)

Location: Santacruz, Mumbai

Work Mode: Work from Office

About the Role

We are looking for a smart, well-organized and proactive Executive Assistant to provide day-to-day administrative and coordination support to senior management. The ideal candidate should have good communication skills, strong follow-up ability and the confidence to handle multiple responsibilities independently.

*Key Responsibilities*

Manage the executive's calendar, appointments and meetings.

Coordinate internal and external meetings and maintain meeting schedules.

Handle emails, calls and correspondence professionally.

Prepare reports, presentations, documents and other management-related work.

Maintain records, files and confidential information with discretion.

Coordinate with internal teams, clients, vendors and other stakeholders.

Handle travel bookings and related arrangements whenever required.

Track pending tasks, deadlines and ensure timely follow-ups.

Assist management with day-to-day administrative and coordination activities.

Conduct basic online research and prepare information/reports as required.

Handle other ad-hoc responsibilities assigned by management.

*Candidate Requirements*

Minimum 2 years of experience as an Executive Assistant, Personal Assistant, Secretary or in a similar role.

Graduate preferred; candidates from any discipline can apply.

Excellent English communication skills – verbal and written.

Good knowledge of MS Word, Excel, PowerPoint and Outlook/Email.

Strong organizational and multitasking skills.

Good follow-up and time-management abilities.

Professional personality with attention to detail.

Should be comfortable handling confidential information.

Candidates residing on the Western Line or in/around Santacruz will be preferred.

Ideal Candidate

The ideal candidate should be presentable, reliable, proactive and well-spoken, with the ability to independently manage the executive's day-to-day requirements and ensure that tasks are completed on time.

To Apply: Interested candidates can share their updated CV along with current salary, expected salary and notice period.