HR Executive

Job Title: HR Operations Executive

Key Responsibilities:

Manage end-to-end payroll processing, including salary computation, statutory deductions, reimbursements, and Full & Final (F&F) settlements.

Handle complete employee onboarding, documentation, HRMS updates, induction coordination, and employee record management.

Maintain accurate employee data, attendance, leave records, and shift information in the HRMS.

Ensure compliance with statutory requirements such as PF, ESIC, PT, TDS, Labour Laws, and other applicable employment regulations.

Handle HR-related legal paperwork and documentation, including statutory notices, employee legal documentation, compliance records, agreements, declarations, undertakings, and other HR-related legal formalities.

Coordinate with legal consultants, management, and relevant authorities for HR-related legal matters, notices, documentation, and compliance requirements.

Generate and maintain payroll, attendance, MIS, and HR analytics reports with high accuracy.

Prepare and issue HR documents including Offer Letters, Appointment Letters, Confirmation Letters, Increment Letters, Transfer Letters, Promotion Letters, Warning/Show-Cause Letters, and Experience/Relieving Letters.

Manage the complete employee lifecycle, including onboarding, confirmation, promotions, transfers, resignations, exit formalities, and F&F documentation.

Resolve employee queries related to payroll, attendance, leave, HR policies, legal documentation, and HR operations.

Coordinate closely with Finance, Accounts, and department heads for payroll inputs, employee data, compliance requirements, and statutory matters.

Support internal and external audits by maintaining accurate HR documentation, legal paperwork, and statutory records.

Maintain proper records of employee-related notices, disciplinary documentation, warnings, show-cause notices, undertakings, and other HR/legal correspondence.

Assist in employee engagement activities, HR initiatives, and process improvement projects.

Ensure smooth day-to-day HR operations while maintaining confidentiality, compliance, and data accuracy.

Required Skills & Qualifications

Bachelor's or Master's degree in Human Resources, Business Administration, or a related field.

2–5 years of hands-on experience in HR Operations, with strong exposure to payroll processing, employee onboarding, statutory compliance, and HR documentation.

Strong knowledge of payroll processing, statutory compliances (PF, ESIC, PT, TDS), attendance, leave management, Labour Laws, and HR documentation.

Working knowledge of HR-related legal paperwork, notices, employee documentation, disciplinary procedures, and statutory documentation.

Proficiency in HRMS/Payroll software.

Excellent command of Microsoft Excel, including VLOOKUP, HLOOKUP, XLOOKUP, Pivot Tables, Pivot Charts, IF Functions, SUMIF/SUMIFS, COUNTIF, INDEX-MATCH, Conditional Formatting, Data Validation, and MIS reporting.

Strong analytical, organizational, and problem-solving skills with exceptional attention to detail.

Excellent communication, coordination, and stakeholder management abilities.

Ability to maintain confidentiality while handling sensitive employee, payroll, and legal information.

Ability to coordinate effectively with Finance, Accounts, Management, Legal Consultants, and statutory authorities whenever required.