Executive Assistant

We are seeking a highly proactive, detail-oriented, and reliable Executive Assistant (EA) / Office Coordinator to provide comprehensive administrative and personal support to the Managing Director (MD).

Key Responsibilities

* Flawless Follow-Up (Core Focus) : Rigorously track and follow up on all actionable items, pending responses, and critical projects delegated by the MD to various teams.

* Calendar & Schedule Management : Coordinate the MD's daily schedule, meetings, and appointments, ensuring optimal time management.

* Documentation & Reporting : Prepare, format, and maintain critical business documents, reports, and spreadsheets using MS Office.

* Secretarial Duties: Take minutes of meetings, manage correspondence, and utilize shorthand when necessary for quick, accurate notation.

* Cross-Functional Coordination : Act as a central point of contact between the MD and internal/external stakeholders to ensure seamless communication.

* Personal Assistance : Manage personal administrative tasks and errands for the MD with absolute discretion and honesty.

Required Skills & Qualifications 

1. Experience & Education

* 3 to 5 years of stable experience as an Executive Assistant, Personal Secretary, or Office Coordinator supporting C-suite executives / MDs.

* A proven track record of job stability (no frequent job-hopping).

* Graduate from a recognized Secretarial College or institute holding professional secretarial certifications.

2. Core Competencies

* Exceptional Follow-Up Skills : The absolute ability to chase tasks to completion without needing reminders. This is the most critical requirement for the role.

* Tech Proficiency : Working knowledge of MS Office, with strong operational comfort in Excel and Word.

* Communication : Excellent command over written and spoken English.

* Technical Skills : Proficiency in shorthand for efficient note-taking.

Key Personal Attributes

* Integrity : Absolute honesty and trustworthiness in handling confidential business and personal data.

* Adaptability : A flexible mindset willing to take on unconventional tasks and assist with personal logistics for the MD.

* Proactive Problem-Solver : Possesses the drive to learn quickly, adapt to the executive's working style, and solve problems independently.