Executive Assistant

About Us

Famos Cine Equipments is a professional organization operating in the cine equipment industry, focused on providing quality products and maintaining efficient business operations. We value professionalism, accountability, smooth coordination, and a well-organized work environment. As we continue to grow, we are looking for a proactive professional to support our administrative operations and work closely with the Founder.

About the Role

We are looking for a proactive, organized, and dependable Admin & Executive Assistant to the Founder. The role will primarily focus on administration, office management, equipment and asset coordination, while also providing day-to-day assistance to the Founder.

Key Responsibilities

Administration & Office Management

Manage day-to-day office administration and ensure smooth functioning of the workplace.

Maintain office records, documents, files, and administrative information.

Manage stationery, office supplies, and regular office requirements.

Coordinate with vendors, service providers, housekeeping, and maintenance teams.

Handle office calls, emails, correspondence, and follow-ups.

Coordinate with internal teams for administrative requirements.

Ensure the office is organized and all requirements are available on time.

Equipment & Asset Management

Maintain records of office equipment, furniture, and company assets.

Track the condition and usage of equipment and assets.

Coordinate equipment installation, servicing, repair, and maintenance.

Coordinate with vendors for equipment-related purchases and repairs.

Maintain proper documentation and records of company assets.

Ensure office equipment and facilities are properly maintained.

Executive Assistance to Founder

Work closely with the Founder and assist with day-to-day professional requirements.

Manage the Founder’s schedule, meetings, appointments, and reminders.

Coordinate meetings and communicate with relevant people on behalf of the Founder when required.

Follow up on tasks, discussions, and pending matters assigned by the Founder.

Assist with travel arrangements and other professional coordination as required.

Prepare basic reports, documents, presentations, and information for the Founder.

Maintain confidentiality of sensitive company and Founder-related information.

Basic Accounts & Expense Support

Maintain records of office expenses, petty cash, bills, and receipts.

Prepare and maintain basic expense sheets.

Coordinate with the Accounts team regarding bills and payments.

Maintain proper documentation of office-related expenses.

Assist with vendor payment follow-ups when required.

Requirements

2–3 years of experience in Administration, Executive Assistance, Office Coordination, or a similar role.

Strong communication and interpersonal skills.

Excellent organizational and follow-up abilities.

Good knowledge of MS Office / Google Workspace.

Ability to manage multiple tasks and changing priorities.

Professional, presentable, and trustworthy personality.

Comfortable working closely with the Founder.

Proactive approach with strong attention to detail.

Basic understanding of office expenses, equipment, and documentation.