Accounts and Finance Executive

*Job Description* – Finance Operations Executive

*Location* : Santacruz YBH, Mumbai

 *Working Hours:* 9:30 AM to 6:30 PM

 *Working Days:* Monday to Friday

 *Week Off* : Saturday & Sunday

 *Position Overview* 

We are looking for a detail-oriented and organized Finance Operations Executive to support day-to-day finance operations, including billing and invoice management, payment tracking, purchase order management, provisions, advance payments, vendor coordination, and MIS reporting.

The ideal candidate should have good analytical skills, attention to detail, and the ability to coordinate effectively with internal teams and external vendors.Key

 *Responsibilities* 

1. Billing & Invoice Management

• Process vendor invoices with accuracy and ensure all supporting documents are complete.

• Review invoices for compliance with agreed terms, pricing, taxes, and contractual obligations.

• Coordinate with internal teams for invoice verification, approvals, and clarifications.

• Maintain a systematic invoice repository for audit and internal reference.

2. Payment Tracking & Follow ups

• Monitor payment status across all vendors and internal stakeholders.

• Prepare and update payment trackers on a regular basis.

• Conduct timely follow ups with the finance team, approvers, and vendors to ensure smooth payment release.

• Communicate payment timelines, delays, and resolutions to stakeholders.

3. Purchase Order (PO) Creation & Management

• Create purchase orders as per business requirements and compliance standards.

• Validate PO details like cost, quantity, vendor information, and budget alignment.

• Coordinate with requestors and procurement for PO approval and amendments.

• Maintain up to date records of active POs, balances, and closures.

4. Provision Creation & Financial Accruals

• Prepare monthly and quarterly financial provisions to ensure expenses are accurately captured.

• Coordinate with finance partners to validate provision amounts and timelines.

• Maintain documentation supporting all provisions for audits and internal reviews.

5. Advance Payment Processing & Follow up

• Support advance payment requests by validating documentation and approvals.

• Track advance payments and ensure timely settlement through invoices or credit notes.

• Follow up with vendors and internal teams to close outstanding advances.

6. Vendor & Stakeholder Coordination

• Act as a point of contact for vendor billing queries and payment status updates.

• Collaborate with internal teams including Finance, Procurement, Compliance, and business units to resolve operational issues.

• Ensure all stakeholder communication is timely, clear, and professional.

7. Reporting & Documentation

• Prepare periodic MIS reports on billing, payments, provisions, and PO status.

• Maintain accurate and audit ready documentation for all finance operations.

• Support internal audits and compliance checks by providing necessary information and evidence.

 *Location* - Santacruz