Operation Manager

Operations Manager cum Personal Assistant

Location: Mohali

Employment Type: Full-Time

Experience: Any

Department: Operations / Management Support

Reporting To: Designated Manager

Job Overview

We are looking for a highly organized, responsible, and proactive Operations Manager cum Personal Assistant to manage day-to-day operational coordination and provide direct administrative support to the designated manager.

The candidate will be responsible for ensuring the smooth and timely dispatch of materials to project sites, coordinating with vendors, drivers, site teams, and internal departments, while also managing the manager’s schedule, calendar, meetings, appointments, and local travel requirements.

Key Responsibilities

Operations & Material Dispatch

• Coordinate and monitor the timely dispatch of materials to project sites.
• Prepare and maintain material dispatch schedules and records.
• Coordinate with vendors, suppliers, transporters, drivers, and site teams.
• Ensure the correct material, quantity, and documentation are dispatched to the required site.
• Follow up on deliveries and resolve delays or dispatch-related issues.
• Coordinate with site engineers and project teams regarding material requirements.
• Maintain proper records of dispatched, received, and pending materials.
• Ensure smooth communication between the office, warehouse, vendors, and project sites.

Personal Assistant Responsibilities

• Manage the designated manager’s daily schedule and calendar.
• Coordinate meetings, appointments, site visits, and other commitments.
• Maintain reminders and ensure the manager is updated about upcoming schedules.
• Coordinate with clients, vendors, employees, and other stakeholders on behalf of the manager when required.
• Assist with daily administrative and organizational tasks.
• Prepare basic reports, documents, notes, and follow-up lists as required.
• Maintain confidentiality regarding business and personal information.

Local Travel & Coordination

• Accompany the designated manager for local meetings, site visits, vendor visits, and other business-related activities.
• Handle local travel coordination and scheduling.
• Coordinate between the manager, project sites, vendors, and clients during visits.
• Be flexible with local travel as required for business operations.
• Required SkillsStrong coordination and organizational skills.
• Good communication and interpersonal skills.
• Proficiency in MS Excel, Word, Google Sheets, and Calendar.
• Good follow-up and time-management skills.
• Ability to multitask and manage multiple priorities.
• Problem-solving and decision-making abilities.
• Professional attitude and presentable personality.
• Ability to maintain confidentiality.
• Willingness to travel locally would be preferred.

Candidate Profile

We are looking for someone who is responsible, proactive, punctual, well-organized, and comfortable handling both operational responsibilities and personal assistance tasks. The candidate should be able to work independently, follow up effectively, and ensure that tasks are completed on time.

What We Offer

• Competitive salary based on experience and capabilities.
• Opportunity to work closely with senior management.
• Growth opportunities within the organization.
• Dynamic and fast-paced work environment.