Front Office Assistant

Office Assistant

We are looking for a responsible, organized and proactive Office Assistant to manage day-to-day office activities and provide support to the sales, marketing, design and management teams.

Key Responsibilities:

• Handle daily office administration, sales administration and record management.
• Maintain customer details, sales records, documents, files and other important data.
• Handle customer calls, inquiries, follow-ups and basic customer coordination.
• Assist with receptionist activities and manage visitors and customer communication.
• Support the sales team with lead management, follow-ups and order coordination.
• Assist in online marketing, social media marketing and digital marketing activities.
• Coordinate with the design and production teams for orders, designs and work updates.
• Maintain proper documentation, reports and daily work records.
• Assist in preparing quotations, invoices, order details and other office documents.
• Manage basic data entry and ensure all records are updated accurately.
• Coordinate internal communication between customers, sales, design and management teams.
• Support management in daily office tasks, scheduling, coordination and reporting.
• Ensure office work is completed in an organized and timely manner.

Skills Required:

• Good communication and customer-handling skills.
• Basic computer knowledge and MS Office/Google Workspace.
• Good organizational and record-management skills.
• Ability to handle multiple tasks and meet deadlines.
• Basic understanding of sales and online/social media marketing will be an advantage.