HR & Admin Assistant

Description – HR & Admin AssistantPosition: HR & Admin Assistant

Department: Human Resources & Administration

Experience: 0–2 Years

Employment Type: Full-time

Reports To: HR Manager / Manager – HR & Admin

Job Summary

We are looking for a motivated and organized HR & Admin Assistant to support the HR and Administration functions of the organization. The candidate will be responsible for assisting with employee records, recruitment coordination, attendance, documentation, office administration, and day-to-day HR activities.

Key Responsibilities

HR Responsibilities

• Assist with the end-to-end recruitment process, including job postings, candidate sourcing, screening, interview scheduling, and follow-ups.
• Coordinate interviews and maintain candidate records.
• Assist with employee onboarding and joining formalities.
• Maintain and update employee personal files and HR records.
• Track attendance, leave, late coming, and other employee-related information.
• Assist in preparing appointment, confirmation, increment, appraisal, relieving, and other HR-related letters.
• Support probation confirmation and employee documentation processes.
• Assist with employee engagement activities, celebrations, and internal events.
• Coordinate with employees and departments regarding HR-related requirements.
• Maintain confidentiality of employee and company information.
• Assist in preparing HR reports and maintaining HR trackers.

Administration Responsibilities

• Support day-to-day office administration activities.
• Coordinate office supplies, stationery, and other administrative requirements.
• Maintain records of office assets and administrative documents.
• Coordinate with vendors and service providers when required.
• Assist in organizing meetings, internal events, and office activities.
• Ensure proper documentation and filing of administrative records.
• Support management and HR in implementing company policies and procedures.
• Handle routine administrative communication through email and other official channels.

Required Skills

• Good communication and interpersonal skills.
• Good knowledge of MS Office / Google Workspace.
• Strong organizational and documentation skills.
• Ability to maintain confidentiality.
• Good follow-up and coordination skills.
• Attention to detail.
• Ability to manage multiple tasks and meet deadlines.
• Professional and positive attitude.
• Basic knowledge of HR processes and employment documentation.

Preferred Qualifications

• Bachelor's degree in HR, Business Administration, Commerce, or a related field.
• Previous experience in HR/Admin will be an advantage.
• Freshers with good communication and organizational skills may also apply.