Inventory Management And Billling

A-PLANET

Job Description – Accounts & Inventory Executive

Department: Accounts & Operations

Location: [Indore/Bhopal]

Experience: 1–3 years preferred

Employment Type: Full-time

Role Overview

We are looking for a detail-oriented Accounts & Inventory Executive to manage day-to-day billing, stock records, payment follow-ups and basic accounting operations. The person will be responsible for maintaining accurate inventory and financial records and ensuring timely collection of outstanding payments.

Key Responsibilities

1. Stock Management

• Maintain daily stock records of all products and accessories.
• Record stock inward, outward, transfers and returns accurately.
• Reconcile physical stock with system/book records regularly.
• Track serial numbers/IMEI numbers wherever applicable.
• Monitor stock movement between branches and Head Office.
• Identify and report stock discrepancies, shortages or damages immediately.
• Maintain proper records for new, demo, refurbished and used products.

2. Billing & Invoicing

• Prepare sales invoices, purchase invoices and other required documents.
• Ensure correct product details, quantities, prices, discounts, GST and customer details on invoices.
• Maintain proper records of cancelled, revised and credit invoices.
• Coordinate with the sales team for billing-related requirements.
• Ensure every sale is properly billed and recorded.

3. Payment & Receivables Follow-up

• Maintain daily outstanding/receivables reports.
• Follow up with customers and B2B clients for pending payments.
• Track payment due dates and ensure timely collection.
• Share payment reminders through calls/messages/email as required.
• Maintain customer-wise payment records.
• Escalate overdue payments to management.
• Ensure payments received are properly recorded and reconciled.

4. Daily Accounts Operations

• Record daily sales, purchases, expenses and payments.
• Maintain cash and bank transaction records.
• Reconcile daily collections with invoices and payment receipts.
• Coordinate with the bank/accounting team for transaction-related matters.
• Assist in GST, TDS and other accounting-related work as required.
• Maintain proper documentation of all financial transactions.

5. Reporting

Prepare and maintain:

• Daily Sales Report
• Daily Collection Report
• Outstanding/Receivables Report
• Stock Report
• Stock Transfer Report
• Purchase Report
• Payment/Pending Payment Report
• Branch-wise financial and stock reports

6. Coordination & Control

• Coordinate with sales, service, purchase and management teams.
• Ensure all stock movements are properly documented.
• Ensure no product leaves the premises without proper billing/authorization.
• Maintain confidentiality of financial and business information.
• Immediately report any billing, stock or payment discrepancy to management.

Required Skills

• Good knowledge of MS Excel/Google Sheets
• Basic knowledge of accounting and GST
• Strong understanding of billing and inventory management
• Good numerical and analytical skills
• Strong follow-up and communication skills
• Attention to detail
• Ability to maintain accurate records
• Experience with accounting software/Tally/ERP will be an advantage

Preferred Candidate

• 1–3 years of experience in accounts, billing, inventory or retail operations.
• Experience in electronics/mobile/Apple/retail businesses will be an advantage.
• Should be comfortable handling both computer-based records and physical stock documentation.
• Should be responsible, organized and strict about documentation and payment follow-ups.

Key Performance Indicators (KPI)

• Accuracy of stock records
• Zero/minimum billing errors
• Timely updating of daily transactions
• Accuracy of receivables/outstanding reports
• Timely payment follow-up and collection
• Timely reconciliation of stock, cash and bank
• Proper documentation of all stock movements and transactions