Procurement Manager

JOB DESCRIPTION – PROCUREMENT MANAGERDepartment: Procurement / Purchase

Designation: Procurement Manager

Industry: Corporate Gifting / Customized Gifting

Reporting To: Operations Head / Business Head

Location: gajularamaram

Experience: 0–2 Years

Employment Type: Full-Time

1. Job SummaryWe are looking for an experienced and result-oriented Procurement Manager to manage the complete procurement process for our corporate gifting business.

The Procurement Manager will be responsible for identifying reliable suppliers, negotiating competitive prices, purchasing gifting products and packaging materials, maintaining quality standards, managing vendor relationships, and ensuring timely availability of materials as per customer orders and production requirements.

The ideal candidate should have strong vendor management, negotiation, cost-control, market research, and inventory planning skills.

• 2. Key ResponsibilitiesA. Vendor Sourcing & DevelopmentIdentify and develop new vendors and suppliers for gifting products.
• Source products such as electronics, stationery, apparel, accessories, food items, lifestyle products, hampers, packaging materials, etc.
• Evaluate suppliers based on price, quality, delivery capability, capacity, and reliability.
• Maintain an updated vendor database.
• Develop alternate suppliers for critical products to avoid supply disruptions.
• B. Purchase & ProcurementHandle end-to-end procurement activities from requirement identification to material delivery.
• Collect quotations from multiple suppliers and compare prices, quality, MOQ, lead time, and payment terms.
• Negotiate the best possible commercial terms with vendors.
• Raise and manage Purchase Orders.
• Ensure procurement is completed within approved budgets and timelines.
• Coordinate procurement for bulk corporate gifting orders and customized requirements.
• C. Cost ControlNegotiate competitive rates for products, packaging, printing, customization, and other materials.
• Identify opportunities for cost reduction without compromising quality.
• Track market prices and supplier price changes.
• Maintain procurement cost sheets and supplier-wise pricing records.
• Support the management in product costing and quotation preparation.
• D. Quality ManagementEnsure purchased products meet approved quality specifications.
• Coordinate samples and pre-production approvals where required.
• Inspect or arrange inspection of materials before dispatch.
• Handle quality issues, replacements, shortages, and damaged materials with vendors.
• Ensure customized products are supplied according to approved artwork/specifications.
• E. Inventory & Material PlanningCoordinate with the sales, operations, warehouse, and production teams to understand material requirements.
• Plan procurement based on confirmed orders and expected demand.
• Monitor stock levels and avoid both overstocking and stock-outs.
• Track fast-moving and frequently required gifting products.
• Ensure materials are available according to project delivery schedules.
• F. Vendor Relationship ManagementMaintain strong professional relationships with suppliers.
• Monitor vendor performance regarding quality, price, delivery, and service.
• Conduct periodic vendor evaluations.
• Resolve vendor-related commercial and operational issues.
• Negotiate credit periods, payment terms, MOQs, and delivery schedules.
• G. Customization & Corporate OrdersCoordinate with vendors for branding, printing, engraving, embroidery, packaging, and other customization requirements.
• Ensure artwork/specifications are communicated correctly to suppliers.
• Track sample approvals and production timelines.
• Closely monitor large-volume corporate orders to ensure timely procurement.
• H. Documentation & ReportingMaintain Purchase Orders, quotations, comparative statements, invoices, and vendor records.
• Prepare procurement reports for management.
• Track pending purchase orders and expected delivery dates.
• Maintain supplier pricing and product databases.
• Coordinate with accounts for invoice verification and vendor payments.
• 3. Key Performance Indicators (KPIs)Procurement cost savings
• On-time material availability
• Vendor delivery performance
• Product quality and rejection percentage
• Purchase price variance
• Vendor response time
• Inventory availability
• Reduction in procurement lead time
• Number and quality of alternate vendors developed
• Procurement within approved budget
• 4. Required SkillsStrong negotiation and communication skills
• Vendor management
• Purchase and procurement management
• Cost analysis and price negotiation
• Market research and supplier identification
• Inventory and material planning
• MS Excel / Google Sheets
• Purchase Order management
• Problem-solving and decision-making
• Good knowledge of corporate gifting products and packaging is preferred

5. QualificationEducation: Bachelor's degree in Supply Chain Management, Procurement, Business Administration