Accountant

Accountant – Job Roles & Responsibilities

1. Accounting & Bookkeeping

• Maintain day-to-day accounting records and ensure all transactions are recorded accurately.
• Record sales, purchases, receipts, payments, journal entries, and other financial transactions.
• Maintain ledgers, cash book, bank book, and general accounts.
• Ensure proper accounting documentation and filing of supporting documents.

2. Accounts Payable

• Verify vendor invoices against purchase orders, work orders, delivery challans, and supporting documents.
• Process vendor bills and ensure payments are made as per approved payment terms.
• Maintain vendor ledgers and regularly reconcile outstanding balances.
• Follow up with internal teams for pending approvals and supporting documents.

3. Accounts Receivable & Collections

• Prepare and submit invoices/proforma invoices to clients as required.
• Maintain client-wise outstanding statements and ageing reports.
• Follow up with project and management teams regarding pending client payments.
• Coordinate with clients for payment status, remittances, and account reconciliation.
• Maintain accurate records of advances, retentions, deductions, and recoveries.

4. Bank & Cash Management

• Perform regular bank reconciliations.
• Monitor bank transactions, receipts, payments, and transfers.
• Maintain petty cash records and verify supporting bills.
• Prepare cash and bank position reports for management.

5. GST & Tax Compliance

• Maintain records required for GST and other statutory compliance.
• Coordinate with the tax consultant for GST returns, TDS returns, and other statutory filings.
• Verify GST invoices, input tax credit records, and applicable tax deductions.
• Ensure TDS is correctly deducted, recorded, and reconciled.

6. Payroll & Employee Accounts

• Coordinate payroll processing and maintain salary records.
• Calculate and record salary deductions, advances, reimbursements, and other employee-related payments.
• Maintain employee advances and expense settlement records.
• Coordinate with HR regarding attendance, leave, joining, and exit-related payroll information.

7. Project & Cost Accounting

• Maintain project-wise income and expense records.
• Track project advances, vendor payments, client collections, retention amounts, and project-related expenses.
• Coordinate with the project team to ensure expenses are allocated to the correct project.
• Prepare project-wise profitability and cost reports as required.
• Track material purchases and major project-related expenses against approved budgets.

8. Vendor & Purchase Coordination

• Verify purchase bills against approved purchase orders/work orders.
• Maintain vendor documentation, ledgers, advances, and payment records.
• Coordinate with the purchase and project teams regarding pending bills and payment requirements.
• Monitor vendor advances and ensure timely adjustment against invoices.

9. Reconciliation & Reporting

• Perform regular reconciliation of:
• Client accounts
• Vendor accounts
• Bank accounts
• GST/input tax records
• TDS records
• Employee advances
• Project advances
• Identify discrepancies and coordinate with concerned departments for correction.
• Prepare monthly MIS and financial reports for management.

10. Documentation & Audit Support

• Maintain organized accounting records and supporting documents.
• Assist auditors and consultants during statutory, tax, and internal audits.
• Provide required schedules, ledgers, reconciliations, and supporting documents.
• Ensure accounting records are maintained in accordance with applicable accounting practices.
• Key Performance ExpectationsAccuracy and completeness of accounting entries.
• Timely submission of invoices and statutory information.
• Timely reconciliation of client and vendor accounts.
• Effective follow-up on outstanding receivables.
• Proper control over vendor payments and advances.
• Timely bank, GST, TDS, and ledger reconciliations.
• Accurate project-wise accounting and reporting.
• Proper documentation and audit readiness.
• Confidentiality of financial and company information.
• Proactive identification and resolution of accounting discrepancies.
• Suggested Qualification & Experience
• Qualification: B.Com / M.Com / CA Inter or equivalent.
• Experience: 2–5 years for an Accountant; experience in construction, interiors, contracting, or project-based businesses would be an advantage.
• Skills: Tally/ERP, MS Excel, GST, TDS, bank reconciliation, accounts payable/receivable, and basic MIS reporting.
• Good communication, attention to detail, follow-up skills, and ability to work independently.