Office Admin

Job Description – IT & Administration Executive

Job Title: IT & Administration Executive

Employment Type: Full-Time

Experience: 1–3 Years

Location: Megha plaza 5th floor, Welinnov Technologies, Basistha Chariali.

Job Overview

We are looking for an IT & Admin Executive to manage the organization's day-to-day administrative operations while providing basic IT support. This is a combined role, with greater focus on admin, office coordination, employee support, and operational management, along with basic IT responsibilities.

The candidate should be organized, responsible, proactive, and comfortable handling multiple office-related responsibilities.

#Key Responsibilities

·                    Manage daily office operations and ensure smooth functioning of the workplace.

·                    Handle office administration, documentation, records, and inventory.

·                    Stocking of ID cards/ Other stationary: have the adequate quantity of stocks.

·                    Vendor & facilities — log courier/ stationery/ housekeeping / AMC vendor payments         and keep stationery/ pantry stocked.

·                    Maintain records of company assets, including laptops, desktops, printers, accessories, and other equipment.

·                    Monitor office equipment and coordinate repairs or replacements when required.

·                    Provide basic IT support for computers, printers, Wi-Fi, email, software, and other office systems.

·                    Assist employees with basic hardware, software, connectivity, and system-related  issues.

·                    Coordinate with external IT vendors for issues requiring advanced technical support.

·                    Assist HR with meetings, internal events, office arrangements, employee coordination,, and other operational & administrative activities when required. *  Coordinate meetings, internal events, office arrangements, and other operational activities.

·                    Call recording downloads, Hourly call log monitoring – Call duration, pause and active timings

·                    Taking responsibility from initiating the system to logging it off.

·                    Track and follow up on pending administrative and IT-related tasks.

·                    Front desk — log visitor/guest entries

·                    Transportation and delivery of office stuffs.

·                    Expense Management and records

·                    Maintenance of official accommodations and requirements

·                    Exit clearance — verify ID/access card is returned and issue the Admin NOC — the second of the two gates HR needs before releasing an employee

·                    Cash & courier — record the day's petty cash expenses and log inward/outward courier.

#Required Skills

·        Good communication and interpersonal skills.

·        Strong organizational and coordination abilities.

·        Basic knowledge of computers, printers, Wi-Fi, email, and office software.

·        Good knowledge of MS Office / Google Workspace.

·        Ability to maintain records and documentation accurately.

·        Vendor and service-provider coordination skills.

·        Problem-solving and multitasking ability.

·        Responsible, proactive, and disciplined approach.

·        Ability to handle confidential company and employee information professionally.

# Role Expectation

This position is not a hardcore IT role. The primary responsibility will be office administration and operational coordination, while IT responsibilities will mainly involve basic troubleshooting, asset management, system setup, and coordination with external technical support when required.

The ideal candidate should be someone who can independently manage routine office administration while also being capable of handling basic IT requirements.