Office Admin

Job Description – Admin Executive / Admin OfficerCompany: Harish Bakers & Confectioners Pvt. Ltd.

Department: Administration

Job Location: Sector 35, Narsinghpur, Gurugram, Haryana – 122004

Experience: 3–5 Years

Salary: As per experience and industry standards

Employment Type: Full-Time

Job SummaryWe are looking for a detail-oriented Admin Executive/Admin Officer to manage company assets, statutory licensing, RTO-related activities, property and vehicle insurance, and related documentation. The candidate will be responsible for maintaining accurate records, ensuring timely renewals, coordinating with insurance companies and government authorities, and monitoring compliance across company locations.

• Key Responsibilities1. Asset ManagementMaintain and update the fixed asset register for machinery, equipment, furniture, vehicles, and other company assets.
• Conduct periodic physical verification of assets and reconcile records.
• Track asset purchases, transfers, repairs, maintenance, and disposals.
• Coordinate with Finance for asset capitalization, depreciation records, and verification.
• Maintain warranty, AMC, insurance, and renewal records for company assets.
• 2. Licensing & Statutory ComplianceHandle applications, renewals, amendments, and documentation for applicable company licenses, registrations, permits, and statutory approvals.
• Maintain a centralized tracker of license details, expiry dates, renewal fees, and compliance requirements.
• Coordinate with government departments, local authorities, consultants, and external agencies.
• Ensure timely submission of applications and supporting documents.
• Maintain approval letters, inspection reports, receipts, and other statutory records.
• 3. RTO & Vehicle ManagementManage RTO-related activities for company-owned vehicles, including registration, ownership transfer, RC updates, permits, and other applicable formalities.
• Track vehicle insurance, fitness certificates, road tax, PUC certificates, and permit renewals, wherever applicable.
• Coordinate with RTO offices, vehicle dealers, insurance companies, and authorized agents.
• Handle vehicle challans, NOCs, FASTag, and other vehicle-related documentation.
• Maintain a centralized vehicle register with registration numbers, document details, insurance policies, and expiry dates.
• 4. Property InsuranceManage insurance policies for company-owned and applicable leased properties, offices, factories, warehouses, and retail outlets.
• Coordinate with insurance companies and brokers for policy quotations, renewals, endorsements, and coverage updates.
• Maintain property insurance records, including policy numbers, insured values, coverage details, premium amounts, and expiry dates.
• Coordinate property inspections, risk assessments, and documentation required by insurers.
• Assist in filing and following up on insurance claims related to fire, theft, natural disasters, or other insured losses.
• Ensure timely renewal of property insurance and maintain records of premium payments and policy documents.
• 5. Vehicle InsuranceManage comprehensive insurance and third-party insurance policies for company-owned vehicles.
• Obtain quotations, compare policy coverage and premiums, and coordinate policy renewals.
• Verify vehicle details, IDV, insured declared value, add-ons, and policy terms before renewal.
• Coordinate insurance claims for accidents, theft, and vehicle damage, including surveyor visits, repair estimates, and claim documentation.
• Follow up with insurance companies, brokers, workshops, and authorized dealers until claims are settled.
• Maintain an updated insurance tracker and ensure there are no lapses in coverage.
• 6. Documentation & MIS ReportingMaintain organized digital and physical records of assets, property documents, licenses, insurance policies, and vehicle registrations.
• Prepare monthly reports on asset status, insurance renewals, licensing, RTO activities, and pending claims.
• Set advance reminders for upcoming renewals and compliance deadlines.
• Coordinate with Finance and management for approvals, payments, and documentation.
• Ensure accuracy, confidentiality, and timely submission of administrative reports.
• Required Qualifications & ExperienceGraduate in any discipline; a degree or diploma in Business Administration will be an advantage.
• 3–5 years of relevant experience in administration, asset management, insurance coordination, licensing, or RTO work.
• Practical experience dealing with insurance companies, brokers, RTO offices, and government authorities.
• Good working knowledge of MS Excel, documentation, and renewal tracking.
• Strong coordination, follow-up, negotiation, and problem-solving skills.
• Ability to manage multiple locations, documents, and renewal deadlines independently.
• Preferred Candidate ProfileExperience in FMCG, manufacturing, retail, or multi-location organizations.
• Prior experience handling property and vehicle insurance policies and claims.
• Knowledge of asset registers, statutory licensing, and commercial vehicle documentation.
• Strong attention to detail and a proactive approach to compliance and risk management.

How to ApplyInterested candidates may share their updated CV at:

Email: nitish@harishbakery.com

Contact / WhatsApp: 9560022298

Work Location: Sector 35, Narsinghpur, Gurugram, Haryana – 122004