Dispatch Executive

Manage day-to-day documentation, dispatch coordination, production MIS, inventory records and job-card filing.

Material Dispatch & Documentation

Coordinate daily dispatch of finished goods and materials.

Prepare and maintain dispatch-related documents, challans, invoices and transport details assisted by an accountant

Verify quantities, job details and material before dispatch.

Maintain proper records of dispatched material and pending dispatches.

Coordinate with production and transporters to ensure timely dispatch.

Track pending deliveries and follow up where required.

Job Card & Airtable Management

Enter and maintain production/job-card information in Airtable.

Ensure all job cards are filed and updated accurately.

Maintain records of job status, quantities, production stages and dispatch status.

Regularly update pending, completed and dispatched jobs.

Ensure physical documents and digital records are properly matched and filed.

Inventory & Stock Management

Maintain records of raw material, semi-finished and finished goods stock.

Record material received, consumed, transferred and dispatched.

Conduct/assist in periodic physical stock verification.

Reconcile physical stock with system/Airtable records.

Identify stock shortages, excesses or discrepancies and report them to management.

Coordinate with the Accounts team for stock-related documentation and reconciliation.

Salary & Attendance Preparation

Collect and maintain employee attendance and related information.

Prepare monthly salary calculation sheets based on attendance, overtime, advances and other applicable adjustments.

Coordinate with Accounts for final salary processing.

Maintain proper salary-related records and documentation.