Purchase Executive

Job Description – Purchase Executive

Presto Laboratories Pvt. Ltd.

Designation: Purchase Executive Department: Purchase Reports To: Purchase Head / Management Qualification: Graduate / MBA in Supply Chain Management, Commerce, or a related field preferred Experience: Minimum 2 years of relevant experience

Job Brief

Presto Laboratories Pvt. Ltd. is looking for a proactive and detail-oriented Purchase Executive to manage procurement activities for its service-based mechanical and environmental testing laboratory. The candidate will be responsible for sourcing laboratory equipment, testing accessories, spare parts, consumables, tools, and services required for smooth laboratory operations.

The ideal candidate should have strong vendor management, negotiation, cost-control, and coordination skills to ensure timely procurement while maintaining quality standards and working within approved budgets.

Key Responsibilities

• Procurement Management: Handle purchase requests and procure laboratory consumables, testing accessories, spare parts, tools, equipment, and other operational requirements.
• Vendor Management: Identify, evaluate, and develop reliable suppliers and service providers.
• Quotation & Negotiation: Obtain quotations from multiple vendors, prepare comparison sheets, negotiate prices, and finalize favourable commercial terms.
• Purchase Orders: Prepare and release purchase orders after obtaining the required approvals.
• Coordination: Coordinate with laboratory, technical, maintenance, accounts, and administration teams to understand requirements and ensure timely procurement.
• Service Procurement: Arrange calibration services, equipment maintenance, repairs, and other technical services through approved vendors, as required.
• Cost Control: Ensure purchases are made within approved budgets while maintaining quality and cost efficiency.
• Delivery & Follow-up: Track orders, follow up with suppliers, and ensure timely delivery of materials and completion of services.
• Invoice & Payment Coordination: Verify invoices against purchase orders and coordinate with the Accounts team for vendor payments.
• MIS & Documentation: Maintain purchase records, vendor databases, quotations, purchase orders, invoices, and procurement reports.

Required Skills & Competencies

• Minimum 2 years of experience in purchase, procurement, or vendor management.
• Experience in a service industry, laboratory, testing facility, technical services, or engineering organisation will be preferred.
• Knowledge of sourcing laboratory consumables, technical equipment, spare parts, and maintenance services.
• Strong negotiation, communication, email-writing, and vendor-management skills.
• Proficiency in MS Excel and Google Sheets for quotation comparisons and MIS reporting.
• Familiarity with ERP/HRMS procurement modules; Zoho or SAP knowledge will be an advantage.
• Ability to analyse quotations, compare prices, and evaluate payment and delivery terms.
• Basic understanding of purchase orders, invoices, GST, payment terms, and procurement documentation.
• Good follow-up skills and the ability to manage multiple purchase requests simultaneously.
• Familiarity with online sourcing platforms such as IndiaMART and IndustryBuying will be an advantage.

Key Performance Indicators (KPIs)

• Timely procurement of required materials and services.
• Cost savings through effective negotiation.
• Vendor quality and reliability.
• Compliance with approved purchase budgets and internal approval processes.
• Accuracy of purchase documentation and MIS reports.
• Timely coordination of deliveries, invoices, and vendor payments.

About Presto Laboratories Pvt. Ltd.

Presto Laboratories Pvt. Ltd. provides mechanical and environmental testing services to help businesses assess the quality, performance, and reliability of their products.