Accounts and Admin Executive

About the Role

We're looking for a sharp, warm, and organized woman to be the backbone of Palette Affair's day-to-day operations. You'll be the first face our clients see and the engine that keeps our studio running seamlessly behind the scenes managing everything from front-desk hosting and client coordination to accounts, payroll, and inventory.

If you love being the person who has everything under control and takes genuine pride in a well-run workspace, this role was made for you.

Key Responsibilities

Front Office & Client Experience

* Welcome clients and manage the studio's front desk with warmth and professionalism

* Coordinate client appointments, bookings, and follow-ups

* Maintain the studio ambiance and ensure the front office is always presentation-ready

Accounts & Billing

* Manage day-to-day accounts — income, expenses, and petty cash

* Prepare and send invoices, track payments, and follow up on outstanding dues

* Maintain billing records and reconcile accounts on a daily/weekly basis

* Support monthly financial reporting and provide summaries to the director

Payroll & HR Administration

* Track employee attendance accurately (daily logs, leaves, tardiness)

* Process monthly payroll in coordination with the director

* Maintain employee records and ensure all HR paperwork is up to date

Studio & Inventory Management

* Conduct regular inventory checks for studio supplies, products, and consumables

* Place restock orders and maintain vendor relationships

* Coordinate studio logistics for shoot days, bridal bookings, and events

General Administration

* Maintain organized digital and physical filing systems

* Prepare reports, trackers, and documents as needed by the director

* Assist with scheduling, coordination, and any studio-related administrative tasks

Who We're Looking For

* Female candidate (mandatory)

* 1–2 years of experience in administration, front office, or accounts (experience in a salon, studio, or lifestyle brand is a big plus)

* Excellent spoken and written English — confident, clear, and professional

* Working knowledge of Hindi and/or Tamil is a strong advantage

* Comfortable with MS Excel / Google Sheets, basic accounting entries, and standard office tools

* Someone who is proactive, detail-oriented, and genuinely enjoys keeping things in order

* Warm, polished, and client-friendly — you understand that how you show up matters

What You'll Love About This Role

* A creative, luxury studio environment that's dynamic and never boring

* Direct reporting to the Founder & Director — you'll always have clarity and support

* A collaborative, female-led team that celebrates effort and growth

* Opportunity to grow into a senior administrative or operations role