Warehouse Supervisor

STORE KEEPER / WAREHOUSE SUPERVISORPM / RM / FG Store – Bakery Manufacturing Unit

Department: Stores & Warehouse

JOB PURPOSE

To independently manage the factory's Raw Material (RM), Packaging Material (PM), and Finished Goods (FG) stores, ensuring accurate stock, proper storage, FIFO/FEFO, timely material availability for production, and smooth dispatch of finished goods.

The Store Keeper / Warehouse Supervisor will be responsible for physical stock control and day-to-day warehouse discipline.

• KEY RESPONSIBILITIES1. Raw Material (RM) StoreReceive raw materials such as maida, sugar, fats/oils, milk powder, ingredients, etc.
• Verify quantity, batch/lot number, manufacturing date, expiry/best-before date and condition.
• Ensure materials are stored at their designated locations.
• Follow FIFO/FEFO wherever applicable.
• Issue raw materials to production only against proper requisition/issue slip.
• Record all inward, outward, returns and adjustments.
• Maintain minimum/maximum stock levels and inform management about shortages or upcoming requirements.
• Ensure damaged, expired or rejected materials are properly identified and segregated.
• 2. Packaging Material (PM) StoreMaintain stock of pouches, cartons, labels, tapes, films, boxes and other packaging materials.
• Issue packaging material to production against authorized requirement.
• Maintain SKU-wise and size-wise stock.
• Ensure old stock is consumed first.
• Prevent mix-up between similar-looking packaging materials.
• Maintain proper records of unused material returned from production.
• 3. Finished Goods (FG) StoreReceive finished goods from production with proper quantity and batch details.
• Arrange finished goods SKU-wise, batch-wise and date-wise.
• Strictly follow FIFO/FEFO.
• Ensure proper stacking and safe storage to prevent breakage/damage.
• Prepare goods for distributor/depot/outlet dispatch as per dispatch instructions.
• Verify physical quantity before loading.
• Maintain dispatch, return and damage records.
• Ensure no unauthorized movement of finished goods.
• 4. Stock ManagementMaintain accurate physical stock of RM + PM + FG.
• Conduct daily checks of critical/high-value/fast-moving items.
• Conduct regular physical stock verification.
• Immediately report any shortage, excess, damage, expiry or stock mismatch.
• Maintain proper stock registers/system entries.
• Coordinate with Purchase, Production, Dispatch and Accounts whenever required.
• Ensure every material movement has proper documentation.
• 5. Warehouse ManagementMaintain proper rack/bin/location-wise storage.
• Ensure every item has a clearly identified location.
• Maintain clean, organized and pest-free stores.
• Ensure materials are stored safely and protected from moisture, contamination and damage.
• Maintain proper aisle space and stacking height.
• Ensure rejected/damaged/expired goods are physically segregated and clearly marked.
• Prevent unauthorized persons from entering the store.
• 6. Production CoordinationCheck production requirements in advance.
• Ensure required RM and PM are available before production starts.
• Issue materials according to approved production requirements.
• Receive and account for production returns.
• Coordinate with Production Supervisor regarding shortages and urgent requirements.
• Highlight unusual consumption or wastage to management.
• 7. Dispatch CoordinationPrepare FG according to approved dispatch plan.
• Ensure correct SKU, batch, quantity and destination.
• Follow FIFO/FEFO during dispatch.
• Coordinate with dispatch staff/loaders for correct loading.
• Verify physical loading quantity before vehicle departure.
• Maintain records of returns, shortages and damages.

DAILY REPORTINGThe person should maintain/provide:

• RM stock status
• PM stock status
• FG stock status
• Material received
• Material issued to production
• Production returns
• FG received
• FG dispatched
• Damaged/rejected/expired stock
• Stock shortages/excess
• Critical low-stock items
• Any stock discrepancy

KEY CONTROLSThe Store Keeper must ensure:

NO MATERIAL MOVES WITHOUT DOCUMENTATION.

NO FG DISPATCHES WITHOUT PROPER VERIFICATION.

NO OLD STOCK IS LEFT BEHIND WHILE NEW STOCK IS ISSUED.

NO STOCK MISMATCH IS IGNORED.